Billing Coordinator II

Kutak Rock; Omaha (NE); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive benefits package

Job summary

Kutak Rock seeks a Billing Coordinator II to join the firm’s Accounting and Finance Department in Omaha. This role handles client bill preparation, billing process coordination, and collaboration with attorneys, staff, and clients to ensure accurate, timely invoicing.

Responsibilities include drafting and finalizing bills, maintaining billing records, and assisting with collections. In-office for six months, then hybrid 3:2 with manager approval.

Qualifications

• Solid understanding of accounting principles and billing processes.
• Ability to create and monitor client budgets for e-billing purposes.
• Experience with law firm billing guidelines and outside counsel rules.

Responsibilities

• Select pre-bills and transfer time/expenses as needed.
• Prepare draft and final bills and ensure accurate narratives.
• Review billing for compliance with Outside Counsel Guidelines.
• Maintain billing data including addresses, contacts, rates, and costs.
• Assist with collection of unpaid bills and coordinate with AR team.
• Engage with attorneys to provide best practices for billing.

Skills

Accounting principles

Budgeting

10-key adding

E-billing software

Microsoft Office

Attention to detail

Communication skills

Excel

Outlook/Word

Third-Party E-Billing software

Education

Associate or bachelor’s degree in accounting or related field

Tools

Imaging system

Third-Party E-Billing software

Microsoft Office

Job description

Job Summary

Kutak Rock seeks a Billing Coordinator II to join the firm’s Accounting and Finance Department in Omaha. This role is responsible for preparing client bills, coordinating billing processes and procedures, and interacting with all areas of the Department, as well as firm attorneys, staff, and clients.

Responsibilities

• Select pre-bills


• Transfer time and expenses as needed


• Review and revise billing narrative to ensure compliance with Outside Counsel Guidelines


• Prepare draft and final bills


• Print, copy, and submit bills


• Provide backup documentation for client costs as needed


• Utilize imaging system to prepare and store billing documents


• Maintain billing requirements including addresses, contacts, rates, and costs


• Report billing information as needed


• Assist with the collection of unpaid bills and coordination with Accounts Receivable team


• Ability to engage with attorneys to provide best practices for billing


• Apply on-account and trust money


• Assist with other duties as necessary

QUALIFICATIONS: Skills and Abilities

• General understanding of accounting practices and principles


• Ability to create and monitor client budgets for e-billing purposes


• Knowledge of insurance company processes regarding deductibles and SIRs and ability to work with claims adjusters


• 10-key adding machine skills


• Aptitude for math and figures


• Accurate typing skills


• Proficiency with Microsoft Outlook, Word, and Excel


• Proficiency with Third-Party E-Billing software


• Ability to handle confidential matters with discretion


• Ability to produce and analyze financial data in connection with a client/matter’s history


• Excellent interpersonal and communication skills for a team-oriented environment


• High degree of accuracy and attention to detail


• Ability to work under pressure and meet deadlines


• Excellent organizational skills with the ability to multi-task and prioritize


• Flexibility to work overtime

QUALIFICATIONS: Education and Experience

• Associate or bachelor’s degree in accounting or related field preferred


• Greater than 6 years of billing experience in a professional services environment; experience in a law firm preferred

Position Information

Status: Non-Exempt

Salary Range: $30.77-$38.46 per hour, equivalent annual salary range $60,000- $75,000, commensurate with education and experience

Work Arrangement: In Office for the first six months of employment. Hybrid 3:2 with Manager approval after six months

Benefits

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About The Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.