Legal Administrative Assistant

Kutak Rock; Los Angeles (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical insurance

Dental insurance

Vision insurance

Retirement benefits

Paid holidays

Job summary

Kutak Rock in downtown Los Angeles, CA is seeking a full-time Legal Administrative Assistant to support the Public Finance practice. The role involves preparing and editing legal documents, managing transcripts, and coordinating with attorneys and clients in closing transactions.

The ideal candidate has 2+ years of legal secretarial experience, strong MS Office and PDF skills, and a proven ability to handle confidential information in a fast-paced, collaborative team environment.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum of 2+ years of legal secretary or administrative assistant experience.
• Experience in a law firm or corporate legal department preferred.

Responsibilities

• Prepare and/or edit legal documents and contracts in final form.
• Assist with transcripts, reviews, and coding of documents.
• Create and manage virtual closing rooms and collaboration sites.
• Prepare and proofread legal documents for transmission to clients.
• Organize and maintain extensive electronic and paper files.

Skills

Confidentiality

Verbal communication

Written communication

Microsoft Office

PowerPoint

Excel

Adobe PDF

Multitasking

Independent work

Education

High school diploma

Associate degree

Bachelor's degree

Tools

NetDocs

Kofax PDF

Job description

Kutak Rock is seeking a full-time Legal Administrative Assistant in its downtown Los Angeles, CA office. This position provides support to attorneys in our Public Finance practice in collaboration and coordination with other staff members, helping nonprofits with their financing and capital needs. The ideal candidate will be a team-oriented professional who looks to grow professionally in a collegial and collaborative environment. The candidate will have regular interaction with partners in the Public Finance working group and will interface with clients as needs arise in the closing of transactions.

RESPONSIBILITIES

• Prepare and/or edit legal transactional documents, correspondence, and/or contracts in draft and final form to incorporate handwritten or typed revisions
• Assist with compiling transcripts, reviewing, summarizing, and coding pertinent documents
• Create and manage virtual closing rooms/collaboration sites
• Prepare, proofread, and edit legal documents
• Prepare legal documents for e-mail transmission to clients
• Identify and compile documents for closings
• Assemble signature pages and final documents for transcripts
• Handle confidential records and information with discretion
• Organize and maintain extensive sets of files, both electronic and paper
• Maintain e-mails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document pursuant to the Firm’s Document Retention Policy
• Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
• General office and administrative duties, such as preparing invoices and internal record keeping, opening and closing files, and assisting with scans, copies and printing
• Assist with other tasks as assigned or necessary within the Department
• Flexible with hours when work demands, and other duties as assigned

QUALIFICATIONS: Skills and Abilities

• Ability to maintain confidentiality of firm and client matters
• Excellent verbal and written communication skills to interact directly with attorneys, clients and other firm members on a daily basis
• Proficient knowledge of Microsoft Office, including the use of PowerPoint, Excel, Styles and Schemes
• Proficient knowledge with Adobe and/or Kofax PDF
• Ability to work under pressures of deadlines and complete large volumes of work accurately and timely
• Ability to prioritize and multitask, moving from one project to another efficiently
• Ability to work well independently with little supervision
• Ability and desire to learn and adapt new skills and technologies quickly
• Aptitude to interface with lawyers, clients, and staff professionally
• Proactively accept responsibility and take direction for work assignments and tasks

QUALIFICATIONS: Education and Experience

• High school diploma (or equivalent) required, associate or bachelor’s degree preferred
• 2+ years of legal secretary or administrative assistant experience
• Preference given to those with experience in a law firm or corporate legal department

Position Information

Status: Non-Exempt

Salary Range: $70,000-$85,000 per year, commensurate with education and experience.

Work Arrangement: Hybrid 4:1 with Manager approval

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Generous Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.
Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.