E-Billing Specialist

Kutak Rock; Omaha (NE); Hybrid; USD 52,000 - 69,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) Retirement

Discretionary bonuses

Paid holidays & leave

Tuition Reimbursement

Employee Assistance Program

Job summary

Kutak Rock seeks an E-Billing Specialist to join the firm’s Accounting and Finance Department in Omaha. This role is responsible for monitoring e-billed invoices through portals, focusing on rejected invoices, disallowances, and appeals, with communication across attorneys, staff and clients.

Experience with Aderant, E-Billing Hub, BillBlast, and LEDES formats is required. In-office for six months, then hybrid with manager approval after six months.

Qualifications

• Must have experience with Aderant, E-Billing Hub, BillBlast, and various e-billing portals.
• Knowledge of LEDES formats.
• Ability to handle confidential matters with discretion.
• Strong problem-solving and communication skills.
• High accuracy and attention to detail; strong organizational ability.
• Ability to multi-task in a team-oriented environment.

Responsibilities

• Oversee end-to-end electronic billing process using e-billing portals.
• Set up new clients/matters in E-Billing Hub.
• Monitor budgets and ensure invoices are eligible for submission.
• Ensure compliance with Outside Counsel Guidelines and update Aderant.
• Assist with third-party pay invoices for OCG compliance.
• Resolve billing discrepancies, rejections and appeals promptly.
• Collaborate with vendors and billing team for approvals and write-offs.
• Review operating processes and propose workflow improvements.

Skills

Aderant

E-Billing Hub

BillBlast

E-billing ports

LEDES formats

Discretion

Problem solving

Communication

Attention to detail

Organizational skills

Education

High School diploma or equivalent

Bachelor’s degree in accounting or related field preferred

Tools

Aderant

E-Billing Hub

BillBlast

Job description

Kutak Rock seeks an E-Billing Specialist to join the firm’s Accounting and Finance Department in Omaha. This role is responsible for assisting in monitoring and review of e-billed invoices through various portals. Focusing on rejected invoices, disallowances and management, overview of appeal deadlines, and provide clear communication and assistance in e-billing matters with all areas of the Department, as well as firm attorneys, staff and clients.

RESPONSIBILITIES

• Oversee the end-to-end electronic billing process, including invoice submissions, approvals using various e-billing portals, E-Billing Hub and BillBlast
• Initial setup of new clients/matters with the E-Billing Hub
• Create and assist in monitoring budgets and deductibles to ensure invoices are eligible for submission
• Ensure compliance with Outside Counsel Guidelines and update Aderant as needed, including coordination with attorneys and billing staff
• Assist with submission of third-party pay invoices/information for OCG compliance
• Monitor and help resolve billing discrepancies, rejections and appeals in a timely manner
• Collaborate with vendors to address billing issues and ensure accurate submissions
• Coordination with billing team for timekeeper approvals
• Coordination with Accounts Receivable team for write-offs, including disallowances, processing discounts, prompt pay discounts, volume thresholds, etc.
• Review operating processes and propose adjustments to realize efficient and accurate workflows
  

QUALIFICATIONS: Skills and Abilities

• Experience with Aderant, E-Billing Hub, BillBlast, and various e-billing portals
• Understanding of LEDES formats
• Ability to handle confidential matters with discretion
• Ability to troubleshoot and problem solve
• Excellent interpersonal and communication skills for a team-oriented environment
• High degree of accuracy and attention to detail
• Excellent organizational skills with the ability to multi-task and prioritize
  

QUALIFICATIONS: Education and Experience

• High School degree or equivalent required, bachelor’s degree in accounting or related field preferred
• Minimum of 3 years of experience in legal e-billing
  

Position Information

Status: Non-Exempt

Salary Range: $26.67 to $35.38 per hour, equivalent to $52,000-$69,000 annually, commensurate with education and experience.

Work Arrangement: In Office for the first six months of employment. Hybrid 4:1 with Manager approval after six months

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.