Billing Coordinator

CIPRIANO LAW OFFICES PC; West Caldwell (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) matching

Bonus based on performance

Competitive salary

Vision insurance

Job summary

Cipriano Law Offices PC in West Caldwell, NJ seeks a detail-oriented Billing Coordinator to join our team and manage client invoicing and accounts receivable in a precise legal environment.

Responsibilities include invoicing, AR follow-ups, records maintenance, and coordinating with attorneys to ensure billing accuracy. Proficiency with billing software and MS Office is essential; strong communication and discretion are required.

Qualifications

• Prior billing and accounts receivable experience.
• Experience in a law firm is a plus.
• Proficiency with billing software and Microsoft Office.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Self-motivated with the ability to manage multiple tasks and deadlines.

Responsibilities

• Prepare, process, and send client invoices accurately and on time
• Track and follow up on outstanding balances and accounts receivable
• Maintain and update billing records and client account information
• Coordinate with attorneys and staff to ensure billing accuracy and resolve discrepancies
• Process payments and reconcile billing statements
• Generate billing reports and assist with month-end financial close
• Respond to client billing inquiries in a professional and timely manner

Skills

Billing & AR experience

Law firm experience (plus)

Attention to detail

Organizational skills

Written & verbal communication

Discretion with confidential info

Multitasking / deadlines

Tools

Billing software

Microsoft Office Suite

Job description

Benefits:

• Health insurance
• Paid time off
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Vision insurance

About the Role:

Cipriano Law Offices PC is looking for a detail-oriented Billing Coordinator to join our team in West Caldwell, NJ. This is a great opportunity to play a key role in the financial operations of a dynamic legal environment where accuracy and professionalism are valued every day.

Responsibilities:

• Prepare, process, and send client invoices accurately and on time
• Track and follow up on outstanding balances and accounts receivable
• Maintain and update billing records and client account information
• Coordinate with attorneys and staff to ensure billing accuracy and resolve discrepancies
• Process payments and reconcile billing statements
• Generate billing reports and assist with month-end financial close
• Respond to client billing inquiries in a professional and timely manner

Requirements:

• Prior experience in billing and accounts receivable
• Experience working in a law firm is a big plus
• Proficiency in billing software and Microsoft Office Suite
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Self-motivated with the ability to manage multiple tasks and deadlines

About Us:

Cipriano Law Offices PC is a trusted legal firm based in West Caldwell, NJ, committed to delivering exceptional legal services to our clients. Our team thrives in a collaborative and professional environment where every staff member's contribution is recognized and valued. We take pride in fostering a workplace culture built on integrity, teamwork, and mutual respect.