Billing Coordinator

Crowell & Moring; United States; On-site; USD 68,000 - 120,000; Full time

Job summary

Crowell & Moring LLP is seeking a Billing Coordinator to prepare, review, and process client invoices in line with firm policies and client guidelines. The role supports complex billing structures, AFAs, accruals, and electronic submissions, working closely with attorneys, secretaries, and clients.

Responsibilities include generating reports, resolving billing issues, and maintaining ebilling for assigned matters, with a strong emphasis on accuracy, timeliness, and excellent client service.

Qualifications

• Requires bachelor’s degree in accounting/finance or related field.
• Minimum 3 years billing/accounting experience in a law firm or professional services firm.
• Advanced knowledge of Elite 3e or similar accounting system.

Responsibilities

• Prepare and review client invoices in compliance with firm policies and client guidelines.
• Generate standard and ad hoc reports using Excel and 3e.
• Analyze unbilled inventory monthly and resolve balances.
• Handle billing inquiries from lawyers and clients professionally.
• Manage full billing cycle including narrative edits, transfers, adjustments, and final invoices.
• Coordinate with collections and revise invoices as directed.
• Document billing processes and update procedures for special arrangements.
• Assist ebilling setup and maintenance for assigned clients.
• Submit electronic invoices and monitor status with billing lawyers.
• Support staff with firm’s billing procedures using 3E; perform ad hoc analyses.

Skills

Billing coordination

Attention to detail

Communication skills

Time management

Analytical thinking

Education

Bachelor's degree in accounting/finance

Tools

Elite 3e

CounselLink

Tymetrix 360

Legal Tracker

MS Excel

Job description

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters.

The firm is internationally recognized for representing Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

At Crowell & Moring, exceptional client service begins with exceptional people. We are committed to delivering responsive, high-quality, and professional service to our clients and to one another, while continuously elevating standards of excellence across every aspect of our work.

Job Summary

The Billing Coordinator is responsible for preparing, reviewing, and processing client invoices in accordance with firm policies and client-specific billing guidelines. This role requires strong attention to detail, sound organizational skills, and the ability to collaborate effectively with attorneys, legal secretaries, internal business teams, and clients. The Billing Coordinator manages billing for assigned attorneys and clients, including complex billing structures and alternative fee arrangements (AFAs), as well as accrual management and electronic billing submissions. In partnership with the Assistant Billing Manager, the Billing Coordinator supports the execution of effective billing and collection strategies for their assigned matters.

Job Responsibilities

• Ensure client invoices are prepared in compliance with firm policy, agreed pricing arrangements, as well as client billing guidelines and applicable regulations. Identifies billing issues and resolves or escalates as appropriate.
• Prepares standard and ad hoc reports utilizing Excel, Elite 3e, and other reporting tools.
• Analyzes unbilled inventory monthly and ensures timely resolution of balances in accordance with firm billing requirements.
• Tracks and resolves billing-related inquiries from lawyers and clients in a timely and professional manner.
• Executes and manages the full billing cycle, including narrative edits, transfers, adjustments, write-offs, revisions, and final invoice dispatch, ensuring accuracy and timeliness of client invoices.
• Coordinates with the collections team and responds appropriately to client queries about accounts receivable, collaborating with lawyers to revise invoices as directed.
• Documents billing process and updates documentation for procedures related to special client billing arrangements.
• Assists the Ebilling Coordinator with the initial set-up and subsequent maintenance for assigned ebilling clients.
• Submits electronic invoices (ebills), monitors progress and communicates status to assigned billing lawyers.
• Assists professional staff and attorneys with the firm’s billing procedures using 3E accounting software. Performs ad hoc analysis and research as requested.
• Participates in special projects as required.
• Consistently delivers a high level of customer service.

Knowledge, Skills And Abilities

• Demonstrated advanced knowledge of Elite 3e or similar accounting system with the ability to instruct others in its use.
• Demonstrated knowledge of major ebilling websites such as CounselLink, Tymetrix 360, and Legal Tracker) with the ability to research and resolve ebilling issues.
• Demonstrated ability to organize and prioritize a heavy workload in a dynamic and complex environment to meet deadlines and daily requirements.
• Demonstrated ability to perform work that is non-standard, requiring analysis, interpretation, and creative problem solving within an accounting environment.
• Demonstrated knowledge of MS Excel to produce quality reports and spreadsheets.
• Demonstrated ability to prepare analysis of complex issues and information.
• Knowledge of standard accounting and finance principles, including the ability to track, organize, analyze, reconcile, and report financial data in an accurate and clear manner.
• Demonstrated ability to communicate clearly and effectively, both orally and in writing
• Demonstrated ability to provide quality client service to both internal and external contacts regarding financial matters of a complex nature. Requires creativity, patience, and discretion.

Education

The position requires a bachelor’s degree in accounting, finance, or a related field. Equivalent training and experience may substitute for education.

Experience

The position requires a minimum of three (3) years of billing/accounting experience in a law firm or professional services firm.

US Pay Range

$68,000—$120,000 USD

Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

U.S. Privacy Notice: https://www.crowell.com/en/US-Candidate-Privacy-Notice

U.K. Privacy Notice: https://www.crowell.com/en/UK-GDPR-Candidate-Privacy-Notice

EOE m/f/d/v

Crowell & Moring LLP participates in the E-Verify program.