Billing Coordinator

Epstein Becker & Green, P.C.; New York (NY); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

Discretionary bonus

Generous employee benefits package

Job summary

Epstein Becker Green, P.C. in New York is seeking an experienced Billing Coordinator to manage client invoices, collaborate with attorneys and staff, and ensure invoices meet content, timeliness, and format standards.

The role requires 5+ years in a similar position at a law firm or professional services, with proficiency in 3E, e-Billing Hub, and Paperless Proforma, plus strong attention to detail. A discretionary bonus and generous benefits are provided.

Qualifications

• Proficiency in 3E Financial System, e-Billing Hub and Paperless Proforma.
• Strong knowledge of LEDES formats and compliant invoicing.
• Excellent proficiency with Word, Excel and Outlook for billing documentation.
• Experience with a wide range of e-billing vendors and file formats.
• Ability to manage multiple billing initiatives with attention to detail.

Responsibilities

• Maintain knowledge of client terms and billing preferences while managing billing for assigned attorneys.
• Produce firm standard billing proformas for review by billing responsible attorneys each month.
• Edit and finalize invoices per instructions; update billing instructions in Elite 3E.
• Submit electronic invoices via e-billing guidelines; monitor acceptance and address issues.
• Respond to information requests from lawyers, clients and staff related to client billings.
• Follow-up with billing attorneys to ensure timely processing of invoices.
• Research billing questions and produce monthly statements for outstanding invoices.

Skills

3E Financial System

e-Billing Hub

Paperless Proforma

Microsoft Word

Microsoft Excel

Outlook

Analytical skills

LEDES file knowledge

Billing knowledge

Time management

Independent working

Education

Bachelor’s degree preferred

Tools

3E Financial System

e-Billing Hub

Paperless Proforma

LEDES file knowledge

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Overview

Where Law and Innovation Meet

At Epstein Becker Green, you’ll build a career at the intersection of workforce management, health care, and life sciences. Since our founding in 1973—and across offices in key markets nationwide,we’ve taken an industry-focused approach to counseling, litigation, and regulatory work. From day one, you’ll contribute to high-impact projects across firm and client initiatives for organizations ranging from emerging companies to large enterprises, with access tomentorship and trainingand clear paths to expand your skills and responsibilities. You’ll join collaborative teams grounded in respect, inclusion, and practical problem-solving—so you can do your best work and see the results in real client outcomes.

Our reputation is reflected in independent rankings and awards, but we measure success by the impact you can make and the colleagues who help you make it. Our model supports cross-office collaboration, modern knowledge tools, and opportunities to explore adjacent practices and industry issues as your interests evolve. If you’re seeking a place to do sophisticated work, learn from supportive colleagues, and build a career with flexibility and purpose, look to Epstein Becker Green.

Responsibilities

Summary:

The Washington, DC office of Epstein Becker & Green, P.C. seeks experienced Billing Coordinator. The Billing Coordinatoris responsible for generating client invoices and working closely with several attorneys and staff to ensure that invoices meetthe established standards for content, timeliness, and format. In addition to the primary responsibilities listed below, theindividual is also responsible for miscellaneous Finance Department functions.

• Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences whilemanaging the complete billing process for assigned billing responsible attorneys
• Produce firm standard billing proformas for review by billing responsible attorneys each month
• Edit and finalize invoices based on instructions provided by the billing responsible attorneys and client guidelines;maintain and update billing instructions in Elite 3E.
• Submit electronic invoices via e-billing guidelines; monitor submitted invoices to confirm acceptance, appealrejections, add timekeepers for rate approvals, appeal rejections
• Respond to information requests from lawyers, clients and staff related to client billings
• Follow-up with billing responsible attorneys to ensure timely processing of bills
• Research proformas or billing-related inquiries
• Produce monthly statements for outstanding invoices and send same to clients

Education Required: Bachelor’s degree preferred, but not required

Experience Required:

• 5+ years in similar position
• Law firm or professional services experience preferred

Skills Required:

• Must be proficient in 3E Financial System, e-Billing Hub and Paperless Proforma.
• Must be familiar with Microsoft Word, Excel and Outlook
• Strong analytical skills
• Strong experience with a wide array of e-billing vendors, including but not limited to: Legal Exchange, Serengeti,Counsel Link, Chubb, Tymetrix as well as LEDES file knowledge
• Ability to demonstrate self-motivation and ownership of assigned work
• Ability to interact with legal and administrative personnel
• Ability to keep Billing Supervisor informed of all billing issues
• Strong attention to detail and organizational skills
• Ability to prioritize and manage numerous initiatives and activities simultaneously in a fast-paced, demandingenvironment
• Ability to work independently as well as in a team setting

Physical Requirements:Prolonged periods of sitting at a desk and working on a computer.

Qualifications

The salary range for this position is $95,000 - $105,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to the base salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

Epstein Becker Green is an equal opportunity employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable fair chance laws.

Pay Range

USD $95,000.00 - USD $105,000.00 /Yr.