Billing Coordinator

OSI Systems, Inc.; Torrance (CA); On-site; USD 37,195,000 - 39,950,000; Full time

Job summary

OSI Systems, Inc. is seeking a Billing Coordinator to join its team. The role involves handling financial, administrative, and clerical tasks, ensuring accuracy in daily financial transactions, approving expenses, and resolving billing issues for clients and vendors.

The position supports both commercial and government invoicing with a focus on accuracy and efficiency. The ideal candidate has an Associate’s in Finance (or related field) and at least 2 years of accounting systems experience, with

Qualifications

• 2+ years of experience in automated, computerized accounting systems preferred.
• Associate’s degree in Finance or related field; Bachelor’s degree a plus.
• Proficient in Word and Excel; knowledge of Dynamics 365 a plus.

Responsibilities

• Provide financial, administrative, and clerical services.
• Ensure accuracy and efficiency of operations.
• Perform day-to-day financial transactions and approve expense reports.
• Verify discrepancies and resolve billing issues for clients.
• Process and send invoices/credit memos (commercial and government).
• Process vendor invoices for payment.
• Uphold Integrity, Innovation, Accountability, and Teamwork.

Skills

Accounting experience

Verbal communication

Written communication

Education

Finance or related field (Associate)

Bachelor’s degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Dynamics 365

Job description

Overview

Rapiscan, an OSI Systems, Inc. company, empowers those who safeguard our world with the technologies, services, and expertise needed to detect threats, secure commerce, and protect communities. An industry leader in X-ray inspection, radiation and trace detection, metal detection, and optical inspection solutions, Rapiscan has over 100,000 scanning systems installed around the world to assist customs agencies, border security, aviation authorities, law enforcement, military organizations, and security professionals in combatting terrorism, smuggling, and trade fraud.

We are looking for a Billing Coordinator to join our team. This individual will perform a variety of routine tasks involving the customer service department's telephone and data entry needs.

Responsibilities

• Provide financial, administrative, and clerical services.
• Ensure accuracy and efficiency of operations.
• Be responsible for performing day to day financial transactions.
• Approve expense reports.
• Verify discrepancies.
• Resolve clients' billing issues.
• Prepare and send invoices/credit memos to customers (commercial and government).
• Escalate unresolved issues appropriately and recommend solutions to minimize future problems.
• Process vendor invoices for payment.
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• Associate’s Degree in Finance or related field desired; Bachelor’s Degree a plus.
• 2 or more years of experience in automated, computerized accounting systems preferred.
• Knowledge of Microsoft Dynamic 365 a plus.
• Ability to succeed in a high-pressure, fast paced environment.
• Good verbal and written communication skills, as well as good customer service skills.
• Experience for global service provider of manufactured products a plus.
• Basic knowledge of accounting helpful to the position.
• Government T&M invoicing knowledge a plus.
• Proficient in Microsoft Word and Excel.

#LI-Onsite #LI-KB1

Please review our benefits here: Life at OSI

Pay may range from $27.00 to $29.00 hourly

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location and date of hire. Please note that the salary information shown above is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

Base salary is one component of your total rewards package. You may be eligible for long-term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits. In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full-Time salaried employees are entitled to flexible time-off.

NOTICE TO THIRD PARTY AGENCIES

OSI Systems, Inc. and its subsidiaries (collectively “OSI”) does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.

Equal Opportunity Employer - Disability and Veterans

Know Your Rights

Poster Link:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.

• Associate’s Degree in Finance or related field desired; Bachelor’s Degree a plus.
• 2 or more years of experience in automated, computerized accounting systems preferred.
• Knowledge of Microsoft Dynamic 365 a plus.
• Ability to succeed in a high-pressure, fast paced environment.
• Good verbal and written communication skills, as well as good customer service skills.
• Experience for global service provider of manufactured products a plus.
• Basic knowledge of accounting helpful to the position.
• Government T&M invoicing knowledge a plus.
• Proficient in Microsoft Word and Excel.

#LI-Onsite #LI-KB1

Please review our benefits here: Life at OSI

Pay may range from $27.00 to $29.00 hourly

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location and date of hire. Please note that the salary information shown above is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

Base salary is one component of your total rewards package. You may be eligible for long-term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits. In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full-Time salaried employees are entitled to flexible time-off.

NOTICE TO THIRD PARTY AGENCIES

OSI Systems, Inc. and its subsidiaries (collectively “OSI”) does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.

Equal Opportunity Employer - Disability and Veterans

Know Your Rights

Poster Link:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.

• Provide financial, administrative, and clerical services.
• Ensure accuracy and efficiency of operations.
• Be responsible for performing day to day financial transactions.
• Approve expense reports.
• Verify discrepancies.
• Resolve clients' billing issues.
• Prepare and send invoices/credit memos to customers (commercial and government).
• Escalate unresolved issues appropriately and recommend solutions to minimize future problems.
• Process vendor invoices for payment.
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.