Billing Coordinator

Everon; Taunton (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Everon is seeking a Billing Coordinator to join our team in Taunton, MA. The role focuses on entering orders, processing invoices, and maintaining accurate clerical records within a sales and service office.

Responsibilities include resolving contract inconsistencies, acting as a payroll liaison, typing contracts, and handling other clerical duties. You will support the Sales Manager and Reps with proposals and reports, and manage time tickets in OTM.

Qualifications

• High School diploma or equivalent.
• Six months of experience.
• Basic computer knowledge in Microsoft Word and Excel.
• Ability to multitask.
• Ability to read and interpret English-language documents.

Responsibilities

• Enter orders into the appropriate order entry system accurately.
• Research and resolve contract inconsistencies that might cause an entry error.
• Process SSO invoices and coordinate with accounts payable for payment.
• Act as payroll liaison between SSO and payroll/HRIM.
• Timely and accurately type contracts.
• Perform other clerical duties such as filing, faxing, copying, etc.
• Act as payroll liaison and handle payroll/commission issues.
• Administer fleet, cellular phone and pager programs as needed.
• Assist Sales Manager and Reps in preparing proposals, contracts, letters and reports.
• Handle clerical duties including ordering supplies, filing, and faxing.
• Communicate policy changes via memos or newsletters.
• Enter time tickets into OTM.
• Process accounts payable invoices.
• Process contracts and assign customer numbers.

Skills

Multi-tasking

Typing

Microsoft Word

Microsoft Excel

Reading English

Education

High School diploma or equivalent

Job description

At Everon, we truly believe that our people are the difference – for our organization, the customers we serve and the communities we protect. When you’re a part of Everon, you’ll have the opportunity to be a part of that difference every day. With more than 100 locations, a deep national presence, and comprehensive portfolio of solutions and services, our employees are always poised for career advancement and growth. For more information, visit www.everonsolutions.com or follow us on LinkedIn.

Position Summary

The Billing Coordinator handles all entry into the ADMIN/Order entry process as well as other clerical processing duties within a sales & service office.

• Timely and accurately enter all orders into the appropriate order entry system.
• Research and resolve any contract inconsistencies that might cause an entry error.
• Process SSO invoices and send to accounts payable for payment.
• Act as liaison between SSO and payroll/HRIM.
• Timely and accurately type contracts.
• Perform other clerical duties such as filing, faxing, copying, etc.
• Other duties as assigned, which may include but are not limited to:
• Act as payroll liaison, disseminate paychecks, handle payroll/commission issues, prepare one-time payments
• Administer fleet, cellular phone and/or pager programs.
• Assist Sales Manager and Reps in preparing proposals, contracts, letters and reports.
• Assist with clerical and administrative duties including but not limited to ordering supplies, filing, faxing.
• Communicate new policy or policy changes via memo or newsletter.
• Enter time tickets into OTM
• Handle incoming customer/associate relations calls.
• Process accounts payable invoices
• Process contracts – create file, assign customer numbers, distribution of paperwork
• Process receivables (installation checks)

Qualifications - External

• Education/Certification/Skills:
• High School diploma or equivalent.
• Six (6) months of experience.
• Basic Computer knowledge in Microsoft Word, Excel, and Typing skills.
• Must be able to handle multiple tasks.
• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of responsibilities, duties and skills.