Billing Coordinator

NV5, Inc.; San Diego (CA); On-site; USD 35,817 - 41,328; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401(k)

Job summary

NV5, Inc. in California is seeking an accounts payables/billing specialist to manage sub consultant invoices, draft and finalize invoices, and reconcile postings.

You will coordinate with Project Analysts on billing instructions and support labor and sub-consultant transfers. The ideal candidate has an Associate degree in accounting (Bachelor’s preferred), 1–3 years in accounting, and experience with Deltek Vision/Vantagepoint.

Qualifications

• Minimum Associates degree in accounting or similar field.
• Bachelor’s Degree (preferred).
• Deltek Vision/Vantagepoint experience (preferred).
• 1-3 years of experience in an accounting department.

Responsibilities

• Process sub consultant invoices - obtain appropriate approvals, enter into accounting system, update logs.
• Coordinate with Project Analyst regarding billing instructions and invoice approvals.
• Process Labor transfers and sub-consultant transfers.
• Create draft invoices for review, finalize after approvals, copy final invoice for mailing and electronic filing.
• Modify/Void prior period invoices as instructed by Project Analyst, process any necessary changes (reissue, write down, transfer).
• Ensure all invoices are posted and reconciled with invoice register
• Assist Project Analysts with opening of new projects or phases
• Gather reimbursable backup, attach to invoices and answer questions regarding backup if necessary.
• Maintain period job costing records electronically.

Skills

Accounting experience

Education

Associate degree in accounting or similar field

Bachelor’s Degree (preferred)

Tools

Deltek Vision/Vantagepoint

Job description

Overview

NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

Responsibilities

• Process sub consultant invoices - obtain appropriate approvals, enter into accounting system, update logs
• Coordinate with Project Analyst regarding billing instructions and invoice approvals.
• Process Labor transfers and sub-consultant transfers
• Create draft invoices for review, finalize after approvals, copy final invoice for mailing and electronic filing
• Modify/Void prior period invoices as instructed by Project Analyst, process any necessary changes (reissue, write down, transfer).
• Ensure all invoices are posted and reconciled with invoice register
• Assist Project Analysts with opening of new projects or phases
• Gather reimbursable backup, attach to invoices and answer questions regarding backup if necessary.
• Maintain period job costing records electronically.

Qualifications

• Minimum Associates degree in accounting or similar field.
• Bachelor’s Degree (preferred).
• Deltek Vision/Vantagepoint experience (preferred).
• 1-3 years of experience in an accounting department.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

The pay range for this California position is $26.00- $30.00 per hour; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. This information is provided per California Senate Bill 1162. Base pay information is based on market location. Applicants should apply via the NV5 careers site.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.