Project Coordinator

NV5, Inc.; San Diego (CA); On-site; USD 55,104 - 82,656; Full time

Job summary

NV5, Inc. is seeking a Project Coordinator in California to support the Power Delivery group with scheduling, reporting, and document control. The role collaborates with Project Managers across states to ensure on-time, within-budget delivery and effective client communication.

The candidate will use Primavera P6, MS Project, and cloud-based tools like PowerBI/SmartSheet/Procore to manage schedules, dashboards, and project data. Strong communication and initiative are essential for success.

Qualifications

• Associate’s or Bachelor’s degree in relevant field.
• Experience scheduling a project, including use of project-management software including Primavera P6 and MS Project.
• Experience with dash boarding and cloud-based project management tools, including PowerBI, SmartSheet, Procore.
• Experience participating in client meetings.
• Demonstrated experience monitoring and reporting project schedule, scope, and budget.
• Ability to develop and implement process improvements.

Responsibilities

• File receivables, deliverables, decisions, correspondence, issues/resolutions, and miscellaneous documents according to NV5 Power Delivery group standards and procedures.
• Facilitate project initiation in NV5 systems such as cloud-based PDMS, Vision.
• Create meeting agendas and record meeting minutes as needed.
• Manage document templates.
• Learn and apply new software tools or systems as needed.
• Maintain hard copy and electronic files, as needed.
• Maintain Primavera P6 EPS.
• Maintain P6 role and resource dictionaries.
• Maintain resource, project, and activity codes, as well as user-defined fields and calculations.
• Develop and maintain P6 templates for projects, WBS blocks, activity steps, and similar items.
• Provide program management team a three-week look-ahead staffing forecast on a weekly basis.
• Prepare monthly P6 summary reports for project and program management.

Skills

Project scheduling

Client meetings

Schedule monitoring

Process improvements

Education

Bachelor's or Associate's degree

Tools

Primavera P6

MS Project

PowerBI

SmartSheet

Procore

Job description

Overview

NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

The Project Coordinator is responsible for daily project coordination, which includes implementing controls standards and processes, as well as developing, maintaining and modifying project schedules. They work with staff in multiple states to support the Power Delivery group. The Project Coordinator generates schedule reports, and works closely with Project Managers and other team members to assure seamless delivery of customer service. This position requires good written and interpersonal communication skills, excellent judgement, and the ability to work both independently and as part of various project teams. Experience in public utility or consulting engineering environments is desired.

Responsibilities

• File receivables, deliverables, decisions, correspondence, issues/resolutions, and miscellaneous documents according to NV5 Power Delivery group standards and procedures
• Facilitate project initiation in NV5 systems such as cloud-based PDMS, Vision
• Create meeting agendas and record meeting minutes as needed
• Manage document templates
• Learn and apply new software tools or systems as needed
• Maintain hard copy and electronic files, as needed
• Maintain Primavera P6 EPS
• Maintain P6 role and resource dictionaries
• Maintain resource, project, and activity codes, as well as user-defined fields and calculations
• Develop and maintain P6 templates for projects, WBS blocks, activity steps, and similar items
• Provide program management team a three-week look-ahead staffing forecast on a weekly basis
• Prepare monthly P6 summary reports for project and program management

Qualifications

• Associate’s or Bachelor’s degree in relevant field
• Experience scheduling a project, including use of project-management software including Primavera P6 and MS Project
• Experience with dash boarding and cloud-based project management tools, including PowerBI, SmartSheet, Procore
• Experience participating in client meetings
• Demonstrated experience monitoring and reporting project schedule, scope, and budget
• Ability to develop and implement process improvements

Metrics:

• Evaluation is based, in part on the timely, accurate completion of work

The pay range for this California position is $40.00- $60.00 per hour; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate. Full range of medical, financial, and/or other benefits, dependent on the position offered. This information is provided per California Senate Bill 1162. Base pay information is based on market location. Applicants should apply via the NV5 careers site.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities. NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.