Billing Coordinator

Redmaneq; Kent, Northern (WA, KY); Hybrid; USD 45,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) Savings Plans and Roth options

Paid time off: 80 hours vacation, 56 S

9 paid company holidays

Job summary

EMCOR Group in Kent, WA is seeking an Accounts Receivable Specialist to ensure project invoicing is accurate and paid within guidelines set by the Credit & Collection Manager.

You will coordinate with Project Managers, review contracts for billing terms, collect on outstanding balances, and prepare lien releases as needed. Strong communication, Word/Excel proficiency, and diligent documentation are required.

Qualifications

• Associate degree or higher in Accounting or Finance preferred.
• 2+ years’ experience in collections.
• Strong communication skills, both verbally and in writing.
• Comfortable in the use of Word and Excel.
• Good organization skills with the ability to follow up.

Responsibilities

• Coordinate with Project Managers to track monthly progress billings and prepare invoices.
• Review construction contracts for billing terms and ensure invoices are prepared accordingly.
• Work with subcontractors to obtain documentation supporting invoice packages, including lien releases.
• Assist in securing certified payroll reports from Mesa subcontractors.
• Prepare service invoices including maintenance contracts, T&M, and quoted work.
• Monitor accounts receivable aging and make collection calls.
• Document all customer interactions and disputes; follow up promptly.

Skills

Strong communication

Organization

Follow-up capability

Education

Associate degree or higher in Accounting or Finance

Tools

Microsoft Word

Microsoft Excel

Job description

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

The primary responsibilities of this position are to ensure that all project related invoicing for operations are paid within the guidelines set by the Credit & Collection Manager. This requires constant interaction and documentation of all interactions with all levels of management and the customer.

Essential Duties & Responsibilities

• Coordinating with Project Mangers, track monthly progress billings and prepare and submit invoices for all construction jobs
• Review construction contracts for billing terms and conditions and ensure invoices are prepared accordingly
• Work with subcontractors to obtain appropriate documentation to support invoice packages, including securing the appropriate lien releases
• Working with the Payroll Department, assist in securing the required certified payroll reports from Mesa subcontractors
• Prepare service invoices including preventative maintenance contracts, T&M, and Quoted work
• Actively monitor accounts receivable aging and make collection calls
• Problem solves collection or slow pay issues to ensure invoices collected as quickly as possible
• Call all accounts and document all contact with the customers
• Take calls concerning invoice disputes and pull all pertinent back up. Review & document dispute with appropriate personnel if not able to come to a conclusion on your own
• Follow up on all disputes to ensure prompt response time
• Prepare construction lien releases
• Any other duties as may be required by management

Qualifications

• Associate degree or higher in Accounting or Finance, preferred
• 2 + years’ experience in collections
• Strong communication skills, both verbally and in writing
• Comfortable in the use of Word and Excel
• Good organization skills with the ability to follow up

#Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our affirmative action policy.

Geographic Disclosure

Compensation Range: $33 - $35 per hour

Benefits: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, Roth Retirement Savings Plan, and Deferred Compensation, and employee assistance and wellness programs. Employees will also receive 80 hours of vacation time and 56 hours of sick time per year. In addition, employees will receive 9 paid company holidays per calendar year.