Billing Coordinator

EMCOR Services Mesa Energy; Kent (WA); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k) Savings Plans

Job summary

EMCOR Services Mesa Energy seeks an Accounts Receivable/Billing Associate to manage project invoicing and collections. You will coordinate with project managers to submit monthly billings and review contracts for accurate invoicing.

You’ll work with subcontractors to obtain necessary documentation, secure lien releases, and assist payroll with certified reports. The role requires 2+ years in collections, strong communication skills, and proficiency with Word and Excel.

Qualifications

• Associate degree or higher in Accounting or Finance preferred.
• 2+ years’ experience in collections.
• Strong communication skills, both verbally and in writing.
• Comfortable using Word and Excel.

Responsibilities

• Coordinate with Project Managers to track monthly progress billings and prepare invoices for all construction jobs.
• Review contracts for billing terms and ensure invoices are prepared accordingly.
• Obtain documentation from subcontractors to support invoice packages, including lien releases.
• Assist Payroll in securing certified payroll reports from Mesa subcontractors.
• Prepare service invoices including maintenance contracts, T&M, and quoted work.
• Monitor accounts receivable aging and make collection calls.
• Resolve collection or slow-pay issues to accelerate payment.
• Call accounts and document all customer interactions.
• Handle invoice disputes and escalate with the appropriate personnel.
• Follow up on disputes to ensure prompt response.
• Prepare construction lien releases.
• Support management with other related duties as needed.

Skills

Strong communication

Organization

Education

Associate degree or higher in Accounting or Finance

Tools

Microsoft Word

Microsoft Excel

Job description

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

The primary responsibilities of this position are to ensure that all project related invoicing for operations are paid within the guidelines set by the Credit & Collection Manager. This requires constant interaction and documentation of all interactions with all levels of management and the customer.

Essential Duties & Responsibilities

• Coordinating with Project Mangers, track monthly progress billings and prepare and submit invoices for all construction jobs.
• Review construction contracts for billing terms and conditions and ensure invoices are prepared accordingly.
• Work with subcontractors to obtain appropriate documentation to support invoice packages, including securing the appropriate lien releases.
• Working with the Payroll Department, assist in securing the required certified payroll reports from Mesa subcontractors.
• Prepare service invoices including preventative maintenance contracts, T&M, and Quoted work.
• Actively monitor accounts receivable aging and make collection calls.
• Problem solves collection or slow pay issues to ensure invoices collected as quickly as possible.
• Call all accounts and document all contact with the customers.
• Take calls concerning invoice disputes and pull all pertinent back up. Review & document dispute with appropriate personnel if not able to come to a conclusion on your own.
• Follow up on all disputes to ensure prompt response time.
• Prepare construction lien releases
• Any other duties as may be required by management.

Qualifications

• Associate degree or higher in Accounting or Finance, preferred.
• 2 + years’ experience in collections.
• Strong communication skills, both verbally and in writing.
• Comfortable in the use of Word and Excel.
• Good organization skills with the ability to follow up.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our affirmative action policy.

Compensation Range

$33 - $35 per hour

Benefits

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in its competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, Roth Retirement Savings Plan, and Deferred Compensation, and employee assistance and wellness programs. Employees will also receive 80 hours of vacation time and 56 hours of sick time per year. In addition, employees will receive 9 paid company holidays per calendar year.