Billing Coordinator

Mesa Energy Systems, Inc.; Kent (WA); Presencial; USD 45 000 - 48 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, dental, and vision coverage

FSA and related benefits

401(k) and Roth 401(k)

Paid time off: 80 hours vacation, 56S,

9 paid holidays per year

Resumo da oferta

Mesa Energy Systems, Inc. in Kent, WA is seeking a Billing and Collections Specialist to manage project invoicing for operations and ensure timely payments in coordination with the Credit & Collection Manager.

You will work with project managers, subcontractors, and payroll to assemble invoice packets, monitor AR aging, resolve disputes, and prepare lien releases, while maintaining accuracy and strong communication.

Qualificações

• 2+ years of experience in collections.
• Associate degree or higher in Accounting or Finance preferred.
• Strong communication skills, both verbal and written.
• Comfortable using Word and Excel.
• Good organization and follow-up abilities.

Responsabilidades

• Coordinate with Project Managers, track monthly billings and prepare invoices.
• Review construction contracts for billing terms and prepare invoices accordingly.
• Work with subcontractors to obtain necessary documentation and lien releases.
• Assist Payroll in securing certified payroll reports from subcontractors.
• Prepare service invoices including PM contracts, T&M, and quoted work.
• Monitor accounts receivable aging and make collection calls.
• Resolve disputes to ensure timely payment and document contacts with customers.
• Prepare construction lien releases and follow up on disputes as needed.
• Perform other duties as assigned by management.

Conhecimentos

Communication skills

Attention to detail

Organization

Customer service

Formação académica

Accounting/Finance degree

Ferramentas

Microsoft Excel

Microsoft Word

Descrição da oferta de emprego

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

The primary responsibilities of this position are to ensure that all project related invoicing for operations are paid within the guidelines set by the Credit & Collection Manager. This requires constant interaction and documentation of all interactions with all levels of management and the customer.

Essential Duties & Responsibilities

• Coordinating with Project Mangers, track monthly progress billings and prepare and submit invoices for all construction jobs
• Review construction contracts for billing terms and conditions and ensure invoices are prepared accordingly
• Work with subcontractors to obtain appropriate documentation to support invoice packages, including securing the appropriate lien releases
• Working with the Payroll Department, assist in securing the required certified payroll reports from Mesa subcontractors
• Prepare service invoices including preventative maintenance contracts, T&M, and Quoted work
• Actively monitor accounts receivable aging and make collection calls
• Problem solves collection or slow pay issues to ensure invoices collected as quickly as possible
• Call all accounts and document all contact with the customers
• Take calls concerning invoice disputes and pull all pertinent back up. Review & document dispute with appropriate personnel if not able to come to a conclusion on your own
• Follow up on all disputes to ensure prompt response time
• Prepare construction lien releases
• Any other duties as may be required by management

Qualifications

• Associate degree or higher in Accounting or Finance, preferred
• 2 + years’ experience in collections
• Strong communication skills, both verbally and in writing
• Comfortable in the use of Word and Excel
• Good organization skills with the ability to follow up

#Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our affirmative action policy.

Geographic Disclosure

Compensation Range: $33 - $35 per hour

Benefits: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, Roth Retirement Savings Plan, and Deferred Compensation, and employee assistance and wellness programs. Employees will also receive 80 hours of vacation time and 56 hours of sick time per year. In addition, employees will receive 9 paid company holidays per calendar year.