Regional Finance Coordinator

Jobtailor; Midvale (UT); On-site; USD 48,000 - 64,000; Full time

Job summary

Jobtailor is seeking an organized Billing Coordinator to join our engineering consulting team. You will coordinate project registration, billing, collections, and procurement to ensure timely and accurate financial processing across multiple projects.

Responsibilities include preparing invoices, maintaining backup documentation, supporting budget management, and ensuring compliance with contracts, internal controls, and accounting standards.

Qualifications

• Associate’s degree with 2+ years of related experience, or 4+ years without degree.
• Attention to detail and problem-solving skills.
• Strong communication and coordination abilities.
• A valid driver’s license may be required.

Responsibilities

• Coordinate accurate and timely project registration, billing, collection, and procurement for engineering projects.
• Prepare timely billing for routine and non-routine projects per contracts and deadlines.
• Review project registrations and ensure alignment with contracts, POs, and client data.
• Assist with budget management.
• Create and maintain electronic project files for financial documentation.
• Maintain billing schedule for all projects per contract terms.
• Finalize invoices in the billing platform and submit packages.
• Perform routine collections actions via phone or email.
• Create and approve requisitions and ensure invoice accuracy.

Skills

Attention to detail

Communication skills

Problem-solving

Coordination abilities

Education

Associate’s degree

Tools

Billing Platform

Electronic Project Files

Job description

• Responsible for coordinating the accurate and timely project registration, billing, collection and procurement practices for an engineering consulting firm.
• Under general supervision, prepare timely and accurate billing for routine and non-routine projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
• May be responsible for new project registrations or timely review of project registrations completed outside the Regional Finance team, ensuring information matches with contract, purchase order and standard client required information.
• Assist with budget management.
• Create and maintain electronic project files related to financial documentation.
• Maintain billing schedule for all projects per contract terms.
• Finalize invoices in the billing platform and submit invoice packages.
• Perform routine collections efforts which could include phone calls or emails.
• Create and approve requisitions for all goods and services, document receipt, and ensure accuracy of project information on invoices.

Requirements

• Associate’s degree with a minimum of 2 years’ related experience. Or in lieu of a degree, a minimum of 4 years’ related experience.
• Excellent attention to detail and problem-solving skills.
• Strong communication and coordination abilities.
• A valid driver’s license with acceptable violation history may be required.

Core Competencies

Demonstrates expertise in project registration, billing, and collection processes within an engineering consulting environment, ensuring compliance with contractual agreements and accounting standards. Proficient in budget management and maintaining accurate financial documentation.

Highest-signal resume keywords

• Project Registration
• Billing Management
• Budget Management
• Attention To Detail
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Billing Preparation
• Invoice Finalization
• Financial Documentation
• Collections Efforts
• Requisition Approval

Soft Skills

• Problem-Solving Skills
• Coordination Abilities

Certifications & Qualifications

• Associate’s Degree

Industry Keywords

• Engineering Consulting
• Accounting Standards
• Internal Controls
• Contractual Agreements

Tools & Technologies

• Billing Platform
• Electronic Project Files