Billing Coordinator

Covington & Burling LLP; Los Angeles (CA); Remote; USD 63,000 - 83,000; Full time

Benefits offered by this job

Healthcare insurance

Job summary

Covington & Burling LLP in Los Angeles is seeking a detail‑oriented Billing Assistant to support client invoicing and monthly close. You will manage portfolios, ensure adherence to client Billing guidelines, and proactively monitor e-billing progress while coordinating with partners and associates.

You will revise short-paid and rejected invoices, resolve billing issues, and communicate complex billing arrangements to senior lawyers.

Qualifications

• Four-year college degree preferred with a minimum of two years in finance, accounting, or billing.
• Strong technology skills, including MS Office Suite; ability to leverage technology in work processes and reporting.
• Outstanding written and verbal communication skills, excellent organizational skills, and the ability to strategize, multi-task, and prioritize.
• Exemplary customer service mindset, highly motivated, and team-oriented atmosphere.
• Commitment to proactive communication and exceptional follow-through in a fast-paced environment.

Responsibilities

• Manage portfolio of client billing and provide status reports to management and lawyers as needed.
• Proactively monitor e-billing progress and report on status.
• Revise and resubmit short-paid and rejected invoices.
• Analyze, coordinate, and resolve billing issues with appropriate communications to involved parties.
• Explain complex billing arrangements to senior lawyers and management.
• Process client bills and confirm edits to drafts.
• Review finalized invoices for quality.
• Ensure monthly billing is completed by firm deadlines.
• Assist billing lawyers with budgets, special requests, and client reports.
• Use accounting tools for tracking client specifics.
• Participate in the customer support process.
• Maintain confidentiality and integrity of sensitive firm and client information.

Skills

MS Office

Billing software

Verbal communication

Written communication

Organizational skills

Customer service

Teamwork

Proactive communication

Education

Bachelor's degree preferred

Tools

Accounting tools

Billing systems

MS Office Suite

Job description

• Responsible for managing portfolio of client billing, providing status reports to management and lawyers as needed.
• Understand and comply with individual client billing guidelines.
• Proactively monitor E-billing progress, including status reporting.
• Revise and resubmit short-paid and rejected invoices.
• Responsible for the analysis, coordination, and resolution of billing issues, including ensuring appropriate communications with involved parties is consistently maintained.
• Ability to understand, communicate, and explain complex billing arrangements with/to senior lawyers and management.
• Process client bills (making/confirming appropriate edits to drafts).
• Review finalized invoices for quality.
• Ensure monthly billing is completed by Firm deadlines.
• Assist billing lawyers with client requests including budgets, special requests, and various client reports.
• Utilize accounting tools for tracking client specifics
• Participate in our customer support process.
• Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access.

Qualifications

• A four-year college degree is preferred, with a minimum of two years’ experience in a finance, accounting, or billing role.
• Must have strong technology skills, including MS Office Suite and an ability to leverage technology in work processes. Utilize accounting tools for tracking client specifics and for reporting.
• Position requires outstanding written and verbal communication skills, excellent organizational skills, and the ability to strategize, multi-task, and prioritize.
• An exemplary customer service mindset, be highly motivated, and enjoy a team-oriented atmosphere.
• Must have a commitment to proactive communication and exceptional follow through skills.
• Must be very flexible, self-motivated, and highly committed to quality, customer service, teamwork, and supporting Firm and department goals in a fast-paced environment.

Status: Non-Exempt

Reports To: Assistant Director of Billing

Workplace Type: Remote (must be local to either the LA, Palo Alto, or San Francisco office)

Salary range is $63,400-$82,900 dependent on experience.

Candidates hired for staff positions with a minimum work schedule of 30 hours per week are eligible for a comprehensive benefits package, including healthcare insurance. Learn more about benefits at Covington.

https://www.cov.com/en/careers/staff/benefits

Covington & Burling LLP is an equal opportunity employer and does not discriminate in any aspect of employment, including hiring, salary, promotion, discipline, termination, and benefits, on the basis of race, color, ethnicity, religion, national origin, gender, gender identity or expression, age, marital status, sexual orientation, family responsibility, disability (including physical handicap), or any other improper criterion.

Covington will consider qualified applicants with arrest or conviction records for employment in accordance with applicable laws, including the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, and the San Francisco Fair Chance Ordinance.