Billing Coordinator

Latham & Watkins; Redwood City (CA); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Healthcare

Life insurance

Disability insurance

401k

Paid holidays

PTO 23 days

Well-being programs

Professional development

Employee discounts

Affinity groups

Job summary

Latham & Watkins is seeking a Coordinator – Revenue Operations to join the Revenue Operations team. The role will oversee billing processes, complex billing duties, and tracking accounts receivable for a group of billing attorneys.

Hybrid work with in-office presence in San Francisco or Silicon Valley. You will coordinate with attorneys, support staff, finance teams, and clients to ensure timely invoicing, monitor WIP, and uphold firm policies.

Qualifications

• High school diploma or equivalent is required.
• Bachelor’s degree in Accounting or related field preferred.
• At least 3 years of experience in general accounting practices and billing processes.

Responsibilities

• Serve as liaison among attorneys, support staff, Global Finance, and clients to ensure timely responses.
• Prepare, review, and post client invoices in compliance with firm policies and guidelines.
• Generate and review proformas, monitor WIP, and address balances per attorney instructions.
• Promote matter maintenance and proper billing setups, code matter time entries, and apply BOA balances.
• Deliver invoices or coordinate delivery with clients and e-billing teams.
• Protect and maintain confidential information.

Skills

Interpersonal skills

Customer service

Accounting procedures

Education

Bachelor’s degree in Accounting

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Coordinator – Revenue Operations is an integral part of Latham’s Revenue Operations team. This role will be responsible for inventory management including coordinating the activities of the billing process, performing complex billing duties in efforts to meet monthly targets, and monitoring and tracking accounts receivable (A/R), while managing the complete billing and collections cycle for the inventory of a specified group of billing attorneys, ensuring compliance with the firm’s best practices for processes, tasks, and timelines. This role will be located in either our San Francisco or Silicon Valley office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

• Serving as a liaison among attorneys, attorney support, the Global Finance team, and clients, ensuring timely responses to both internal and external inquiries
• Preparing and analyzing complex client billing by meticulously reviewing, approving, and posting client invoices; ensuring all billing activities comply with firm policies, client guidelines, and rate agreements, maintaining a high level of accuracy and precision
• Generating and reviewing proformas from 3E, monitoring work-in-progress (WIP) fees and costs, flag balances to billing attorneys, and addressing WIP balances according to billing attorney instructions, in line with the “Gold Standard”
• Promoting best practice for matter maintenance to ensure the judicious conversion of WIP to cash, including the accurate opening and timely closure of matters, appropriate rate/discount and e-billing setups, proper bill frequency matter coding, prompt submission of time entries, and timely application of BOA balances
• Delivering client invoices to client/E-billing team or tracking delivery of client invoices and matter statuses, ensuring prompt delivery of invoices to client and monitoring invoices not sent, coordinating on client platform and E-billing onboarding tasks
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Display well-developed and professional interpersonal skill, with the ability to interact effectively with people at all organizational levels of the firm
• Demonstrate the ability to work in a team environment with a customer service focus
• Possess thorough knowledge of procedures such as posting, balancing, debits, and credits

And have:

• A high school diploma or equivalent
• A bachelor’s degree in Accounting, or related field, preferably
• A minimum of three (3) years of experience in general accounting practices and billing processes and practices

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please click the link below to review the Ordinance.

Please click here to review your rights under U.S. employment laws.

Pay Range

USD $90,000.00 - USD $105,000.00 /Yr.