Billing Coordinator

Seyfarth Shaw LLP; Boston (MA); On-site; USD 76,000 - 90,000; Full time

Job summary

Seyfarth Shaw LLP in Boston, MA is seeking a Billing Coordinator to manage client invoices from start to finish for a dedicated attorney group. You will coordinate time entries, edits, and rate management while ensuring timely e-billing submissions.

Prepare customized invoices, review for accuracy, assist with WIP and receivables follow-up, and support collections with payment reconciliation. Collaboration across offices is required.

Qualifications

• 3-5 years of legal billing experience.
• Experience with Aderant strongly preferred.
• Proficiency in basic Microsoft Office.

Responsibilities

• Coordinate with Partners, Attorneys and Secretaries to manage time entries, edits, adjustments, rate management and bill posting.
• Work with e-billing team to submit electronic invoices on time.
• Prepare and process high quality invoices in customized client formats; review for accuracy.
• Assist follow up on outstanding WIP and receivables and address aged unbilled fees.
• Assist Collections with identification and reconciliation of payments received.
• Provide basic financial data and analysis.
• Collaborate with billers and attorneys in other offices as needed.

Skills

Billing coordination

Communication skills

Prioritization

Education

College degree preferred or equivalent experience

Tools

Aderant

Microsoft Office

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Billing Coordinator, you are responsible for all aspects of drafting and finalizing client invoices for a group of dedicated attorneys.

The Day-To-Day

On any given day, you will:

• Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting.


• Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely.


• Prepare and process high quality invoices. Prepare invoices in customized formats as required by clients and Partners. Perform override calculations and changes. Initiate requests for supporting documentation and review for accuracy.


• Help to coordinate follow up on outstanding WIP and receivables. Work with assigned Partners to actively address aged unbilled fees and costs.


• Assist Collections team with identification and reconciliation of payments received.


• Provide basic financial data and analysis.


• Work with billers and attorneys in other offices as needed.

You Have

• College degree preferred or equivalent work experience


• 3-5 years of legal billing experience


• Experience with Aderant strongly preferred


• Proficiency in basic Microsoft Office


• Excellent oral and written communication skills


• Ability to prioritize effectively

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With more than 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

The salary range for this role is $76,000 to $90,000 annually, which is based on a 35-hour work week. This range is only applicable for jobs to be performed in Boston. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in Boston, MA 02210