Billing Coordinator

Simpson Thacher & Bartlett LLP; Palo Alto (CA); On-site; USD 80,000 - 95,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in Palo Alto, CA, seeks a detail-oriented Billing Coordinator to join the Billing, Collections and E-Billing team. You will process high volumes of attorney bills, review pre-bills, apply credits, and handle complex billing tasks while ensuring accuracy and compliance.

The role requires 1–2 years of billing experience in a large law firm, solid knowledge of legal billing practices, and proficiency with Excel.

Qualifications

• Solid understanding of legal billing practices and experience with timekeeping and billing software.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communicator with the ability to interact professionally with attorneys and support staff.
• Proficient in Microsoft Office, particularly Excel.
• High integrity, discretion, and a detail-oriented approach with a commitment to accuracy.

Responsibilities

• Process and deliver a high volume of attorney client bills with accuracy and efficiency.
• Review and edit pre-bills in response to attorney and support team requests.
• Apply retainer and on-account credits under attorney direction and in line with Firm policy.
• Handle write-offs in accordance with established Firm guidelines.
• Execute complex billing tasks, including multi-discount and split-party billing, and produce electronic bills in a timely manner.
• Submit invoices electronically and assist in resolving issues that might arise, ensuring a smooth client billing process.
• Verify supporting billing documentation for accuracy, as required.
• Investigate and resolve billing discrepancies and client inquiries with speed and professionalism.
• Generate billing schedules and perform billing analysis as needed.
• Serve as a key billing liaison between attorneys, secretaries, and clients.
• Prepare and distribute monthly Partner reports and provide report comments for the Finance Committee and Partner-facing communications.
• Participate in Partner and management meetings to review unbilled matter comments, matter on-accounts and e-billing issues.
• Work closely with the Collections team to resolve accounts receivable issues and minimize credit balances.
• Provide backup support to colleagues.
• Maintain accurate, audit-ready records and support internal and external compliance efforts.
• Help implement and refine billing systems and procedures to enhance efficiency and contribute to strategic special projects.
• Support Finance during month-end and year-end billing cycles.
• Perform other duties as assigned.

Skills

Billing practices

Timekeeping

Billing software

Analytical skills

Excel

Communication

Attention to detail

Independence & teamwork

Education

High School diploma or GED

Bachelor’s degree (preferred)

Tools

3E billing system

Microsoft Excel

Job description

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

The Billing team is responsible for overseeing the Firm's global billing function, ensuring compliance and consistency of billing practices, policies and procedures and supporting the partnership in achieving timely billing of inventory. The Firm is seeking a highly organized and detail-oriented Billing Coordinator to join the Firm’s Billing, Collections and E-Billing team. This role is critical to maintaining the firm’s financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients. The Billing Coordinator will work closely with Partners to compile, manage and execute attorney billing and resolve billing-related issues. We are looking for a candidate who can thrive in a fast-paced, collaborative environment and contribute significantly to the Firm’s goals and growth.

Responsibilities

• Process and deliver a high volume of attorney client bills with accuracy and efficiency
• Review and edit pre-bills in response to attorney and support team requests
• Apply retainer and on-account credits under attorney direction and in line with Firm policy
• Handle write-offs in accordance with established Firm guidelines
• Execute complex billing tasks, including multi-discount and split-party billing, and produce electronic bills in a timely manner
• Submit invoices electronically and assist in resolving issues that might arise, ensuring a smooth client billing process
• Verify supporting billing documentation for accuracy, as required
• Investigate and resolve billing discrepancies and client inquiries with speed and professionalism
• Generate billing schedules and perform billing analysis as needed
• Serve as a key billing liaison between attorneys, secretaries, and clients
• Prepare and distribute monthly Partner reports and provide report comments for the Finance Committee and Partner-facing communications
• Participate in Partner and management meetings to review unbilled matter comments, matter on-accounts and e-billing issues
• Work closely with the Collections team to resolve accounts receivable issues and minimize credit balances
• Provide backup support to colleagues
• Maintain accurate, audit-ready records and support internal and external compliance efforts
• Help implement and refine billing systems and procedures to enhance efficiency and contribute to strategic special projects
• Support Finance during month-end and year-end billing cycles
• Perform other duties as assigned

Education Required

High School diploma or GED equivalent

Preferred

Bachelor’s degree from four-year college or university or equivalent combination of education and experience

Skills & Experience Required

• Solid understanding of legal billing practices and experience with timekeeping and billing software
• Strong analytical, organizational, and problem-solving skills
• Excellent communicator with the ability to interact professionally with attorneys and support staff
• Proficient in Microsoft Office, particularly Excel
• High integrity, discretion, and a detail-oriented approach with a commitment to accuracy
• Capable of working independently and collaboratively in a team environment
• Skilled in using an accounting calculator
• Adept at prioritizing, planning, and managing multiple tasks to meet deadlines in a fast-paced environment
• Flexible and adaptable, with the ability to handle changing priorities and workload demands
• Willingness to work additional hours when necessary

Required Experience

1 to 2 years of billing experience in a large law firm required

Preferred Experience

A minimum of 1 to 2 years of finance, accounting or e-billing experience in a law firm

Knowledge of 3E billing system or comparable billing program

Salary Information

CA Only: The estimated base salary range for this position is $80,000 to $95,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

#LI-Hybrid

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.