Billing & Collections Supervisor (Law Firm Experience)

SourcePro Search, LLC; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

SourcePro Search, LLC seeks a Billing & Collections Supervisor in New York, NY to oversee the firm’s billing and collections, maximize revenue, and support cash flow. This role reports to the Revenue Manager and requires a strong background in large law firm billing.

You will lead a team, ensure timely invoicing, supervise collections, and collaborate with attorneys and finance teams to improve processes and compliance.

Qualifications

• 10+ years in billing and collections, preferably in a midsize or large law firm.
• 3+ years in a supervisory role leading teams.
• Bachelor’s degree in Finance or Accounting; CPA or advanced degree preferred.
• Strong proficiency in Excel and legal billing systems (SAP).

Responsibilities

• Oversee and manage billing and collections to maximize revenue and cash flow.
• Prepare timely and accurate client invoices per guidelines.
• Supervise collections efforts and follow up on outstanding receivables.
• Collaborate with attorneys and finance teams to resolve billing inquiries and improve processes.
• Monitor accounts receivable and address issues proactively.
• Lead, train, and mentor billing and collections staff.
• Develop and implement billing policies and procedures to enhance efficiency and compliance.
• Provide monthly reporting on unbilled time, AR status, and financial performance.
• Stay updated on industry best practices to keep the firm ahead.

Skills

Billing & Collections

Team leadership

Attention to detail

Communication

Education

Bachelor’s degree in Finance, Accounting, or related field

Tools

Excel

SAP

Job description

Billing & Collections Supervisor

Location: New York, NY
Department: Accounting
Schedule: 35 hrs./wk. (9:30 AM – 5:30 PM) with flexibility for additional hours as needed
Reports to: Revenue Manager

What You'll Do:

• Oversee and manage the firm’s billing and collections processes to maximize revenue and cash flow.
• Ensure timely and accurate preparation of client invoices, adhering to client guidelines and fee arrangements.
• Supervise collections efforts, ensuring efficient follow-up on outstanding receivables.
• Collaborate with attorneys, finance teams, and practice group leaders to resolve billing inquiries and improve processes.
• Monitor accounts receivable and proactively address potential issues.
• Lead and mentor the billing and collections team, ensuring proper training and professional development.
• Develop and implement billing policies and procedures to enhance efficiency and compliance.
• Provide monthly reporting and analysis on unbilled time, AR status, and financial performance.
• Stay updated on industry best practices, ensuring the firm remains at the forefront of billing and collections strategies.

What You'll Bring:

• 10+ years of billing and collections experience, with a focus on midsize or large law firms.
• 3+ years in a supervisory role with a proven ability to lead teams effectively.
• Bachelor’s degree in Finance, Accounting, or a related field (CPA or advanced degree is a plus).
• Strong proficiency in Excel, Word, and legal billing systems (preferably SAP).
• Excellent analytical, problem-solving, and organizational skills with attention to detail.
• Outstanding communication skills with the ability to interact effectively with attorneys, staff, and clients.
• A proactive and innovative approach to improving billing processes and operational efficiencies.
• Flexibility to work evenings or weekends when necessary to meet deadlines.