Billing Clerk

OCF Realty; Philadelphia (Philadelphia County); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Insurance

401(k) matching

Paid time off

Paid holidays

Job summary

OCF Realty is hiring a Billing Clerk to oversee invoice approvals and payments for local and third-party vendors. You will manage correspondence, reconcile ledgers, and coordinate with utility providers across multiple properties.

The role requires accuracy, efficiency, and deadline orientation, with a strong emphasis on data entry and problem solving. A related associate degree and software familiarity are desired.

Qualifications

• Proven experience as a billing administrator or general accounting experience.
• Associate degree in finance or related field required.
• Excellent organizational skills with ability to maintain processes for accurate reporting.

Responsibilities

• Process and pay invoices for local and outside vendors and utilities with accuracy and no duplicates.
• Set up new vendors in AppFolio and update tax and payment information.
• Reconcile vendor ledgers daily and perform weekly maintenance billing reconciliations.

Skills

Precise

Accountable

Time management

Team player

Education

Associate degree in finance

Tools

Excel

Word

Google Suite

QuickBooks

AppFolio

Job description

Do you want to grow your career while working in a professional, fast-paced, and friendly environment? OCF Realty is one of Philadelphia's top real estate and property management companies, and we're looking for a highly organized Billing Clerk to join our finance team.

This position is responsible for overseeing approval and payment of invoices for our third-party vendors, managing related correspondence, and ensuring accurate data-keeping.

This role calls for someone who's accurate, efficient, and deadline driven who can manage invoices, approvals, and deadlines across multiple properties without missing a beat. You'll also need strong phone etiquette and the ability to liaise directly with vendors and utility representatives to track down answers and solve problems. If you love administrative work, are great with numbers, and want to be part of a team that's as passionate about Philadelphia's neighborhoods as we are, we'd love to hear from you.

This role comes with an annual salary range of $55,000–$60,000, commensurate with experience, and a full benefits package that includes insurance, 401(k) matching, paid time off, and paid holidays.

• Process and pay invoices for local and outside vendors, utility providers (PECO, PGW, PWD, and others), and recurring in-house bills, ensuring accuracy and no duplicates.
• Set up new vendors in AppFolio, requesting a sample invoice, W9, and COI, updating the tax field, and populating contact and payment information.
• Complete daily reconciliation of the vendor ledger, plus weekly billing reconciliation against our maintenance software.
• Reconcile vendor statements and communicate directly with vendors on payment status, pending invoices, and discrepancies.
• Manage our shared billing inbox, which includes fielding vendor and utility correspondence, routing invoices for approval, and keeping everyone posted on payment status.
• Coordinate utility transfers and landlord agreements, and manage vendor changes, as properties and tenants come on and off our books.
• Input PECO and PGW billing and charge occupied units appropriately; support other utility billing (PWD, EMS, Guardian, and similar) as needed.
• Oversee our billing VA, overseeing their work on in-house maintenance technician billing and other related responsibilities.
• Handle one-off billing requests, like chargebacks and owner bill-backs, from other departments as they come up.
  

Education, Experience, and Skills

• Proven experience as a billing administrator, or general accounting experience
• Computer literacy is a must proficiency in Excel, Word, and Google Suite; familiarity with QuickBooks and/or AppFolio is a plus
• Excellent organizational skills, with the ability to build and maintain processes for accurate reporting
• A genuine passion for data entry, numbers, and getting the details right
• Strong mathematical and reconciliation skills
• An associate degree in finance or a related field is required

You will thrive in this position if you:

• Are precise. You take pride in the accuracy of your work.
• Are accountable. You're responsible and reliable, and your team can count on you to work independently and hit deadlines.
• Manage your time well. You stay organized even when deadlines overlap, and you always get your work in on time, if not early.
• Are a team player. You enjoy finding better ways of working together and are always open to improving how things get done.

OCF Realty is a neighborhood-focused real estate brokerage providing comprehensive services in property management, home buying and selling, and real estate development. With offices in South Philadelphia and Margate, NJ, our team consists of expert leasing and real estate Agents who specialize in neighborhoods. We believe a thriving neighborhood is one where individuals and businesses have mutually beneficial relationships, and we are passionate about fostering that connection. We are committed to creating a healthy and vibrant community, and we are honored to be a part of it.