Billing & Cancellation Clerk

Toyota Of Santa Barbara; Alhambra (CA); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Toyota Of Santa Barbara is seeking a detail-oriented Billing & Cancellation Clerk to join our automotive dealership team. You will handle billing for vehicle sales and cancellations for warranties, GAP, and service contracts, collaborating with accounting and sales to keep operations running smoothly.

Ideal candidates have prior automotive dealership experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong communication and customer service skills.
• Proficient in Microsoft Excel and Outlook.

Responsibilities

• Process new and used vehicle deals accurately and efficiently.
• Prepare and submit billing paperwork for vehicle sales.
• Process cancellations for warranty, GAP, service contracts, and ancillary products.
• Track and follow up on outstanding cancellation requests.
• Verify deal paperwork for accuracy and completeness.
• Collaborate with accounting, finance, and sales to resolve discrepancies.
• Maintain organized digital and physical records.
• Assist with title, registration, and other dealership administrative tasks.
• Ensure compliance with dealership policies and manufacturer requirements.

Job description

Join Our Team!

We are looking for a detail-oriented and organizedBilling & Cancellation Clerkto join our growing automotive dealership team. If you thrive in a fast-paced environment, have strong administrative skills, and enjoy working behind the scenes to keep dealership operations running smoothly, we'd love to hear from you!

Responsibilities

• Process new and used vehicle deals accurately and efficiently.
• Prepare and submit billing paperwork for vehicle sales.
• Process warranty, GAP, service contract, and ancillary product cancellations.
• Track and follow up on outstanding cancellation requests.
• Verify deal paperwork for accuracy and completeness.
• Work closely with the accounting, finance, and sales departments to resolve discrepancies.
• Maintain organized digital and physical records.
• Assist with title, registration, and other dealership administrative tasks as needed.
• Ensure compliance with dealership policies and manufacturer requirements.

Qualifications

• Previous automotive dealership experience required.
• Experience with dealership accounting or billing preferred.
• Familiarity with cancellation processing for warranties, GAP, and service contracts is a plus.
• Experience with CDK or other dealership management software preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office, including Excel and Outlook.
• Strong communication and customer service skills.

What We Offer

• $23-$30 an hour depending on experience
• Medical, dental, and vision insurance.
• 401(k) with company match (if applicable).
• Paid time off and paid holidays.
• Employee discounts.
• Opportunities for growth and advancement.
• Supportive team environment.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

If you're dependable, organized, and ready to build your career with a successful automotive dealership, we'd love to hear from you.

Work Location: In person