Billing Assistant

Progress Rail; Waskom (TX); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented individual to provide financial and clerical support in a dynamic environment. This role involves managing billing processes, ensuring timely and accurate invoice reconciliation, and maintaining customer communication. The ideal candidate will thrive in a fast-paced setting, adapt to changing workloads, and demonstrate professionalism in all interactions. With a competitive salary and comprehensive benefits including a 401(k) plan, medical insurance, and paid time off, this position offers a great opportunity for career growth and development in the finance and accounting sector.

Benefits

401(k) Plan with Company Match

Medical/Dental/Vision Insurance

Paid Vacation

Paid Holidays

Education Assistance Program

Employee Recognition Programs

Flexible Spending Accounts

Paid Time-Off (PTO)

Qualifications

• 1-5 years of billing experience in a manufacturing facility.
• Proficient in MS Office and advanced Excel skills required.

Responsibilities

• Verify and reconcile invoices accurately and timely.
• Analyze invoicing variances and respond to customer inquiries.

Skills

Billing Accuracy Verification

Data Transfer

Report Analysis

Customer Communication

Multi-tasking

Education

High School Diploma

Associate's Degree

Tools

Microsoft Excel

Microsoft Office

Oracle DB

MSSQL

Linux

Job description

Job Purpose

Provide financial, administrative, and clerical support to the organization. This role includes controlling expenses
by processing, verifying and reconciling invoices in a timely, accurate and efficient manner according to established
policies and procedures.

Req ID

10700BR

Work Location Options

Waskom, TX, Albertville, AL, or Louisville, KY

City

Waskom

State:

Texas

Company Description

Progress Rail, a Caterpillar company, is an integrated rolling stock and infrastructure provider, delivering a full range of products and services to domestic and international railroad customers. Our customers enjoy one-stop shopping and comprehensive cradle-to-grave railway solutions - whether it rolls on the rail or is the rail itself. From locomotives, transit, freight cars and engines, to tracks, signals and advanced technology, we ensure customers can count on us to meet all their rail needs. Forging the bridge between ideas and success, our talented and innovative team members work together to address the challenges of the rail industry today, ensuring success for the future. As part of a vibrant, global network of business operations, each and every member of our team is important to our success. With headquarters in Albertville, Ala., more than 7,000 dedicated employees serve customers through a network of close to 150 locations around the world. For more information, visit www.progressrail.com and follow @Progress_Rail on Twitter and YouTube.

Key Job Elements

Minimum Skills
• Verify accuracy of billing data and revise any errors;
• Transfer data from company systems to various customer reporting systems;
• Run reports, analyzing invoicing variances and provides answers to customer inquiries;
• Create customer invoices;
• Assists in resolving past due invoices;
• Responsible for keeping billing and invoicing statuses current and on track;
• Communicate any necessary changes to customers in a timely manner;
• Maintain accurate records;
• Comply with all PRS policies regarding Billing functions and Revenue Recognition.
Advanced Skills
• Complete heavy workload within established time frames;
• Work independently and identify potentially more effective methods of work operation;
• Adapt to frequent changes in workload and adjust priorities quickly as circumstances dictate

Education / Training

• HS Diploma or Equivalent Required;
• Associate's degree or higher level of education preferred;
• Advanced Windows Operating Systems experience and/or Linux;
• Intermediate to advance Level of proficiency in Excel;
• Knowledge of Microsoft office; Oracle DB, MSSQL, and RDP.

Qualifications and Experience

• Skill Level I – 1-2 years of billing experience at a manufacturing facility;
• Skill Level II – 2-5 years of billing experience at manufacturing facility;
• Skill Level III – 5+ years of billing experience at a manufacturing facility;
• High school diploma or equivalent required;
• Proficient in MS office;
• Detail oriented / sense of urgency / follow-through;
• High degree of professionalism when interacting with customers;
• Proven interpersonal and communication skills;
• Must be able to work well with all levels of the organization;
• Ability to multi-task, work independently and efficiently;
• Adapt to frequent changes in workload & priority as circumstances dictate;
• Reliable, responsible, and dependable, and fulfilling obligations

Benefits

Competitive Salary
401(k) plan with up to 6% company match (no waiting period with immediate vesting)
Medical/Dental/Vision/Life/Disability Insurance
Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
Flexible Spending Accounts
Paid Vacation
Paid Holidays
Paid Time-Off (PTO)
Employee Assistance Plan
Education Assistance Program
Employee Recognition Programs
Site specific Production and Incentive Plans
Site specific Step and Skill Level Wage Adjustment Plans
Site Specific Relocation and Sign-on Bonus Programs

*Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits.

EEO

Equal Opportunity Employer – Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities

Job Category

Finance/Accounting

PRS Facility Location

Waskom, TX Administration - 170