Billing Assistant

DSV - Global Transport and Logistics; Torrance (CA); On-site; USD 28,034 - 35,032; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company matching

Paid time off and holidays

Job summary

DSV - Global Transport and Logistics is seeking a Billing Assistant to manage billing operations effectively. Responsibilities include preparing invoices, processing payments, and ensuring billing accuracy. The ideal candidate possesses strong communication skills and excels in a fast-paced environment.

A bachelor's degree in business or a related field is preferred, along with 2-5 years of relevant experience. This full-time position offers a competitive hourly wage and comprehensive benefits.

Qualifications

• 2-5 years of experience as an administrative assistant, billing specialist or clerk in a corporate environment.
• Experience with billing or accounting preferred.

Responsibilities

• Perform billing assistance duties in a business or corporate setting facility.
• Prepare and send invoices to clients and customers.
• Process and prepare third-party invoices.
• Issue billing adjustments to customers.
• Validate billings and invoices.
• Process delinquent invoices.
• Track and mail customer refund checks.
• Maintain daily logs of transactions.
• Coordinate with accounts receivable and payable departments.

Skills

Excellent customer service skills

Strong written and verbal communication

Ability to work independently

Strong attention to detail

Organizational skills

Ability to multi-task

Education

Bachelor's degree or associate degree in business, Finance, Accounting

Job description

Job Posting Title

Billing Assistant - 120388

Location

Torrance

Division

Air & Sea US

Time Type

Full Time

Summary

The billing assistant is primarily in charge of performing support tasks to maintain smooth billing operations. The billing assistant will provide administrative support to the senior staff, calculate various overheads such as discounts, EMIs, late payment charges, etc., and collect the bills from vendors and verifies the amount before making the payment.

Duties and Responsibilities

• Perform billing assistance duties in a business or corporate setting facility.
• Prepare and send invoices to clients and customers.
• Process, prepare and complete third-party invoices.
• Check and issue billing adjustments to customers.
• Check, print and validate billings and invoices.
• Track, check and process delinquent invoices.
• Track, verify and mail customer refund checks.
• Perform daily closing and balancing of payments and receipts.
• Maintain and manage daily logs of transactions in an organized manner.
• Coordinate with accounts receivable and accounts payable departments.

Educational Background / Work Experience

• Bachelor's degree or associate degree in business, Finance, Accounting, or Equivalent Work Experience
• 2-5 years of experience as an administrative assistant, billing specialist or clerk in a corporate environment
• Experience with billing or accounting preferred

Skills & Competencies

• Excellent customer service skills, strong written and verbal communication skills
• Ability to work independently with limited supervision
• Someone who can work in a high-volume, fast-paced work environment, can multi-task and prioritize projects
• A strong sense of urgency, strong attention to detail and excellent organizational skills

At Will Employment

DSV Air & Sea Inc. employees are hired for an undefined period of time as “at will” employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law. Additionally, each employee has the right to terminate his/her employment at any time. Except if employed in Montana, where termination requires just cause.

Compensation

For this position, the expected base pay range is $20.35 - $25.43 per hour. Actual compensation will be determined based on job-related factors, including relevant experience, skills, education or certifications, and geographic location, consistent with applicable laws and company policy.

Benefits

DSV offers a comprehensive benefits program designed to support the health and well‑being of employees and their families. Benefits include medical, prescription, dental, vision, and life insurance, as well as flexible spending accounts (FSAs), health savings accounts (HSAs) (for eligible plans), and short- and long-term disability coverage. Employees also have access to wellness resources, Employee Assistance Program (EAP) services, and other support benefits. Financial benefits include participation in the DSV 401(k) plan, which provides company matching contributions up to 5%. To support work‑life balance, DSV offers various paid time off programs and paid company holidays. Specific PTO and leave programs may vary by location and division in accordance with state or local laws.

Equal Employment Opportunity

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at [e-mail]. DSV reserves the right to defer or close a vacancy at any time.