Billing Assistant

Jenner & Block; Chicago (IL); On-site; USD 58,000 - 75,000; Full time

Job summary

Jenner & Block LLP is seeking a Billing Assistant to support the billing process in our Chicago office. You will generate invoices, verify billing information, resolve discrepancies, and strive for timely client payments. You will also maintain billing records and assist with financial reporting.

The role requires at least 1 year in a law firm billing environment; familiarity with our Rippe LMSV system is a noted plus.

Qualifications

• 1+ years' experience in a law firm billing department or equivalent.
• Rippe LMSV billing system and direct partner interaction experience a plus.

Responsibilities

• Generate and distribute draft invoices for partners and secretaries.
• Verify billing information and resolve discrepancies to ensure timely payment.
• Maintain billing records and prepare monthly billing reports.

Skills

Billing

Tools

Rippe LMSV

Job description

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

POSTION SUMMARY

The billing assistant is responsible for assisting in the billing process. This includes generating invoices, verifying billing information, resolving any discrepancies, and ensuring timely payment from clients. They are also responsible for maintaining billing records, communicating with clients regarding billing inquiries, and assisting with financial reporting.

ESSENTIAL JOB FUNCTIONS

COLLECTIONS

• Identify aging A/R balances for follow up; prepare follow up correspondence.
• Prepare Reminder Statements to attorneys and mail to clients as requested.
• Assist with collections process.

BILLING

• Assist Billing Coordinators with the creation and distribution of draft invoices for partners and secretaries.
• Process narrative changes and other billing adjustments for draft invoices.
• Act as overflow for auditing and posting invoices as needed.
• Maintain Alt Fee Report and add new client matters on a daily basis.
• Enter and/or update client rate and discount overrides for new clients as matters are opened and as identified during the monthly billing process.
• Monitor Fixed Fee report and bring matters over fee cap to Billing Manager’s attention
• Create monthly billing reports.
• Manage monthly scanning of invoice packets.
• Other pertinent billing duties as requested by Billing Manager.

QUALIFICATIONS AND REQUIREMENTS

• 1+ years' experience in a law firm billing department or equivalent experience
• Rippe LMSV billing system and direct partner interaction experience a plus

Additional Duties

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

Physical Requirements

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

EEO Statement

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role is $58,000 to $75,000 in Chicago. The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.