Lawyer Support Assistant (CHI)

Jenner & Block; Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

Jenner & Block LLP in Chicago is seeking a Lawyer Support Assistant to provide aligned, task-based administrative support under the supervision of the Manager of Administration. This non-exempt role requires flexibility as office needs change and may include travel or overtime.

The ideal candidate will have strong organizational abilities, attention to detail, excellent communication, and proficiency with Microsoft Office. Experience supporting lawyers and managing calendars is a plus.

Qualifications

• Ability to work independently and collaboratively in a team-based support model.
• Strong organizational, prioritization, and multitasking skills.
• Excellent attention to detail and follow-through.
• Professional communication skills and strong client service orientation.
• Ability to manage expectations in a fast-paced, deadline-driven environment.
• Sound judgment and discretion with confidential information.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Flexibility to adjust work hours and work overtime as needed.
• LTC4 or Microsoft Office Specialist (MOS) certification preferred.

Responsibilities

• Provide administrative support aligned to collaborative team structures, ensuring work is routed to the appropriate support lane.
• Receive, acknowledge, and manage requests from lawyers, associates, and paralegals; communicate status updates and meet deadlines.
• Leverage firm tools to deliver work efficiently and identify alternative solutions.
• Input lawyer time into WebTime and provide guidance on time entry standards.
• Prepare expense reimbursements and process client-related vendor invoices.
• Coordinate firm and client meetings, including virtual and in-person engagements.
• Maintain calendars, contacts, and electronic filing systems.
• Coordinate travel arrangements through the firm’s travel agency.
• Manage incoming/outgoing mail and courier services.
• Handle incoming calls and route messages appropriately.
• Coordinate document production, printing, scanning, and formatting.
• Prepare and finalize correspondence, legal documents, presentations, tables of contents, and authorities.
• Provide backup coverage and collaborate with other assistants.
• Participate in firm initiatives and continuous learning.

Skills

Team-based work

Organizational skills

Multitasking

Attention to detail

Client service

Communication skills

Time management

Discretion with confidential info

Education

College degree or equivalent

Tools

Microsoft Office

Job description

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

POSITION SUMMARY

The Lawyer Support Assistant supports lawyers in the Chicago office by providing aligned, task‑based administrative support in a team-based environment. Working under the supervision of the Manager of Administration, this role operates within a collaborative team to deliver efficient, high‑quality support that adapts to changing practice needs. This is a non‑exempt position; work hours are dependent on office location and business needs

ESSENTIAL JOB FUNCTIONS

• Provide administrative support aligned to collaborative team structures, ensuring work is routed to the appropriate support lane.
• Receive, acknowledge, and manage requests from lawyers, associates, and paralegals; communicate status updates and meet agreed‑upon deadlines.
• Leverage workflows, firm tools, and specialized resources to deliver work efficiently and identify alternative solutions when appropriate.
• Input lawyer time into WebTime and provide guidance on firm time entry standards.
• Prepare expense reimbursements and process client‑related vendor invoices.
• Coordinate firm and client meetings, including virtual and in‑person engagements.
• Maintain calendars, contacts, and electronic filing systems.
• Coordinate travel arrangements through the firm’s designated travel agency.
• Manage incoming and outgoing mail and courier services.
• Handle incoming calls and route messages appropriately.
• Coordinate document production, printing, scanning, and formatting.
• Prepare and finalize correspondence, legal documents, presentations, tables of contents, and tables of authorities.
• Provide backup coverage and collaborate with other assistants to ensure seamless team support.
• Participate in firm initiatives, process improvements, and continuous learning efforts.

QUALIFICATION AND REQUIREMENTS

• Ability to work independently and collaboratively in a team‑based support model.
• Strong organizational, prioritization, and multitasking skills.
• Excellent attention to detail and follow‑through.
• Professional communication skills and strong client service orientation.
• Ability to manage expectations in a fast‑paced, deadline‑driven environment.
• Sound judgment and discretion with confidential information.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Flexibility to adjust work hours and work overtime as needed.
• LTC4 or Microsoft Office Specialist (MOS) certification preferred.
• College degree or equivalent work experience.

Additional Duties

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

Physical Requirements

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

EEO Statement

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role is $65,000-$85,000 in Chicago. The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.