Billing & AR Specialist: Invoicing, Reporting & Client Care

Martell Services Group Inc.; South Bend, Northern (IN, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Martell Services Group is seeking a Billing Coordinator to oversee accounts receivable for time and materials projects. You will coordinate invoicing approvals, prepare invoices and related documents, and ensure accurate revenue recording.

The role requires collaboration with project managers and client finance teams, handling third-party ERP invoicing, resolving discrepancies, generating AR reports, and maintaining orderly files.

Qualifications

• 3+ years accounting or accounts receivable experience.
• Strong interpersonal and written communication skills.
• Proficiency in Microsoft Office applications.
• Solid administrative skillset with office technology.

Responsibilities

• Prepare accurate invoices, waivers, and required documents in a timely manner.
• Coordinate with project teams to obtain invoicing information.
• Distribute invoices via mail or electronic systems; navigate third-party ERP systems.
• Maintain accurate paper and electronic files for invoices and statements.
• Generate AR reports for stakeholders and clients.
• Resolve invoice discrepancies in collaboration with the collections team.
• Build relationships with client finance teams to support revenue opportunities.

Skills

Microsoft Office

Accounts Receivable

Interpersonal communication

Administrative skills

Teamwork

Adaptability

Flexibility

Education

High School Diploma or GED

Tools

ERP systems

Construction/Service accounting systems

Job description

Martell Services Group is seeking a Billing Coordinator to oversee accounts receivable for time and materials projects. You will coordinate invoicing approvals, prepare invoices and related documents, and ensure accurate revenue recording.

The role requires collaboration with project managers and client finance teams, handling third-party ERP invoicing, resolving discrepancies, generating AR reports, and maintaining orderly files.