AR Billing Supervisor: Invoicing & Collections

McCarl's LLC; Bridgeville (Allegheny County); On-site; USD 52,000 - 75,000; Full time

Job summary

McCarl's LLC is seeking an AR Billing Supervisor to manage invoicing, payment application, and AR aging while supporting project teams with billing and collections. The role emphasizes accuracy, collaboration across departments, and integrity in handling confidential financial data.

The position focuses on office-based billing tasks, with occasional site-related duties, and seeks candidates with experience in construction ERP systems and strong Excel capabilities.

Qualifications

• Associates degree in Business, Accounting or related field preferred.
• 1–2 years accounting data entry or accounts receivable experience.
• Proficient in Microsoft Office Suite; Excel skills required.
• Working knowledge of computerized accounting systems with job costing modules.
• Construction industry experience is a plus.

Responsibilities

• Prepare and issue customer invoices based on job progress, contracts, or service completion.
• Maintain accurate billing records within the Company ERP system.
• Apply customer payments (ACH, check, wire, credit card) to appropriate accounts.
• Monitor accounts receivable aging and follow up on outstanding balances.
• Communicate with customers regarding billing discrepancies or past due accounts.
• Work closely with project managers and operations personnel to resolve billing issues.
• Reconcile customer accounts and investigate discrepancies as needed.
• Assist with monthly billing cycles and reporting.
• Generate and distribute customer statements.
• Support collections efforts while maintaining positive customer relationships.
• Maintain documentation related to customer billing and payment activity.
• Assist with lien waivers or other project-related billing documentation as required.
• May supervise and coach accounting staff as needed.

Skills

Excel

Analytical skills

Problem solving

Communication skills

Time management

Team collaboration

Education

Associates degree in Business or Accounting

Tools

Viewpoint Vista

Job description

McCarl's LLC is seeking an AR Billing Supervisor to manage invoicing, payment application, and AR aging while supporting project teams with billing and collections. The role emphasizes accuracy, collaboration across departments, and integrity in handling confidential financial data.

The position focuses on office-based billing tasks, with occasional site-related duties, and seeks candidates with experience in construction ERP systems and strong Excel capabilities.