Billing & AR Assistant - Entry-Level Accounting

CBX Solutions, LLC; Phoenix (AZ); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health, dental, vision, prescription

Life insurance

401(k) with company match

Paid time off

CBX University training

Job summary

CBX Solutions is seeking an entry-level office professional to provide administrative support across accounting, collections, and general business functions, with a primary focus on billing and accounts receivable.

You will work closely with the Accounting Manager and project teams to ensure accurate documentation, timely customer communications, and efficient processing of financial transactions, while remaining detail-oriented and eager to learn; occasional front desk duties may apply.

Qualifications

• Basic understanding of accounting and collections processes.
• Proficiency in Microsoft Excel and Word required.
• Strong written and verbal communication skills.
• High attention to detail, accuracy, and ability to meet deadlines.
• Customer service mindset with professionalism in all interactions.
• Self-motivated and well-organized with the ability to prioritize and multitask effectively.

Responsibilities

• Prepare, submit, and track waiver requests; resolve any issues preventing timely issuance.
• Email or mail monthly statements and invoice copies to customers upon request.
• Scan and send pay applications to general contractors, and file paid applications appropriately.
• Support collection efforts by coordinating with project managers and project accountants to follow up on past-due invoices.
• Apply customer payments and assist with maintaining cash receipts spreadsheets and cash sales records.
• Process customer credit card payments and perform monthly credit card reconciliations.
• Support daily administrative tasks including documentation, data entry, and internal communications.
• Provide receptionist support as needed, including answering phones and greeting visitors.
• Perform other related duties and special projects as assigned.

Skills

Microsoft Excel

Microsoft Word

Communication skills

Attention to detail

Customer service

Multitasking

Education

High school diploma or equivalent

Some college coursework in business or accounting

Tools

Excel

Word

Job description

CBX Solutions is seeking an entry-level office professional to provide administrative support across accounting, collections, and general business functions, with a primary focus on billing and accounts receivable.

You will work closely with the Accounting Manager and project teams to ensure accurate documentation, timely customer communications, and efficient processing of financial transactions, while remaining detail-oriented and eager to learn; occasional front desk duties may apply.