Accounting Assistant

CBX Solutions, LLC; Phoenix (AZ); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health, dental, vision, prescription

Life insurance

401(k) with company match

Paid time off

CBX University training

Job summary

CBX Solutions is seeking an entry-level office professional to provide administrative support across accounting, collections, and general business functions, with a primary focus on billing and accounts receivable.

You will work closely with the Accounting Manager and project teams to ensure accurate documentation, timely customer communications, and efficient processing of financial transactions, while remaining detail-oriented and eager to learn; occasional front desk duties may apply.

Qualifications

• Basic understanding of accounting and collections processes.
• Proficiency in Microsoft Excel and Word required.
• Strong written and verbal communication skills.
• High attention to detail, accuracy, and ability to meet deadlines.
• Customer service mindset with professionalism in all interactions.
• Self-motivated and well-organized with the ability to prioritize and multitask effectively.

Responsibilities

• Prepare, submit, and track waiver requests; resolve any issues preventing timely issuance.
• Email or mail monthly statements and invoice copies to customers upon request.
• Scan and send pay applications to general contractors, and file paid applications appropriately.
• Support collection efforts by coordinating with project managers and project accountants to follow up on past-due invoices.
• Apply customer payments and assist with maintaining cash receipts spreadsheets and cash sales records.
• Process customer credit card payments and perform monthly credit card reconciliations.
• Support daily administrative tasks including documentation, data entry, and internal communications.
• Provide receptionist support as needed, including answering phones and greeting visitors.
• Perform other related duties and special projects as assigned.

Skills

Microsoft Excel

Microsoft Word

Communication skills

Attention to detail

Customer service

Multitasking

Education

High school diploma or equivalent

Some college coursework in business or accounting

Tools

Excel

Word

Job description

Build Your Career Where You Matter

Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.

At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

Why Work With Us?

We’re committed to your success, personally and professionally. You’ll have access to:

• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.

This entry-level office position provides administrative support across accounting, collections, and general business functions, with a primary focus on billing and accounts receivable. The role works closely with the Accounting Manager and project teams to ensure accurate documentation, timely communication with customers, and efficient processing of financial transactions. The ideal candidate is detail-oriented, organized, and eager to learn. This position may also serve as backup for front desk/reception duties as needed.

Essential Functions

• Prepare, submit, and track waiver requests; resolve any issues preventing timely issuance
• Email or mail monthly statements and invoice copies to customers upon request
• Scan and send pay applications to general contractors, and file paid applications appropriately
• Support collection efforts by coordinating with project managers and project accountants to follow up on past-due invoices
• Apply customer payments and assist with maintaining cash receipts spreadsheets and cash sales records
• Process customer credit card payments and perform monthly credit card reconciliationsSupport daily administrative tasks including documentation, data entry, and internal communications
• Provide receptionist support as needed, including answering phones and greeting visitors
• Perform other related duties and special projects as assigned

Minimum Qualifications

• High school diploma or equivalent; some college coursework in business or accounting preferred

Knowledge, Skills, And Abilities

• Basic understanding of accounting and collections processes
• Proficiency in Microsoft Excel and Word required
• Strong written and verbal communication skills
• High attention to detail, accuracy, and ability to meet deadlines
• Customer service mindset with professionalism in all interactions
• Self-motivated and well-organized with the ability to prioritize and multitask effectively

Equal Opportunity Employer

CBX Solutions is an Equal Opportunity Employer and a VEVRAA Federal Contractor. We are committed to providing equal employment opportunities to all qualified individuals, including minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.