Billing & AP Specialist — Precision in Finance Ops

Xigent Solutions, LLC.; Minnetonka (MN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid sick time

Paid time off

Vision insurance

Job summary

Xigent Solutions, LLC. is seeking a Billing & AP Specialist to support accounting operations across billing, accounts receivable, accounts payable, and month-end close. You will work primarily with Sage Intacct and ConnectWise Manage, processing customer and vendor transactions while maintaining accurate records.

You will collaborate with customers, vendors, Sales, and internal teams to ensure timely and accurate processing, with a requirement to be in the office at least one day per week.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or equivalent relevant experience.
• Minimum 3 years of accounting, AP, AR, billing, or related experience preferred.
• Experience in the IT services industry preferred.
• Experience with Sage Intacct, ConnectWise Manage or similar ERPs preferred.
• Experience in a high-volume accounting environment preferred.

Responsibilities

• Generate and process customer invoices for products and services in a timely and accurate manner.
• Apply customer payments and reconcile customer account balances.
• Run AR collections activities and follow up on past-due accounts.
• Research and resolve payment discrepancies.
• Communicate with customers and vendors regarding invoice questions, payment status, and account inquiries.
• Collaborate with internal teams to ensure accurate and timely customer billing.
• Review vendor bills to verify pricing, quantities, and supporting documentation.
• Post vendor bills with accurate coding and documentation.
• Route bills for approval and confirm authorization prior to payment.
• Process vendor payments by ACH and vendor portals.
• Reconcile vendor statements and resolve discrepancies.
• Review and post employee expense reimbursements and company credit card transactions.
• Onboard new vendors, including collection of required documentation.
• Maintain accurate billing, invoicing, vendor, and customer records.
• Assist with account reconciliations and investigate variances.
• Support month-end close activities and reporting deadlines.
• Participate in ad hoc reporting and special projects.

Skills

GAAP knowledge

Excel proficiency

Accounts payable

Accounts receivable

Billing processes

Communication skills

AI tools familiarity

Education

Associate’s or Bachelor’s degree in Accounting/Finance

Tools

Sage Intacct

ConnectWise Manage

Job description

Xigent Solutions, LLC. is seeking a Billing & AP Specialist to support accounting operations across billing, accounts receivable, accounts payable, and month-end close. You will work primarily with Sage Intacct and ConnectWise Manage, processing customer and vendor transactions while maintaining accurate records.

You will collaborate with customers, vendors, Sales, and internal teams to ensure timely and accurate processing, with a requirement to be in the office at least one day per week.