Billing and Payroll Manager

Anders Group, LLC; Irving (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Job summary

Anders Group, LLC is seeking an experienced Payroll & Billing Operations Manager to own full lifecycle payroll and client invoicing. You will lead a hands-on team, drive processing accuracy across ADP, VMS, and Salesforce, and ensure multistate compliance while optimizing workflows.

The role blends strategic oversight with daily operational execution, focusing on accuracy, audit readiness, and scalable processes in a growing staffing environment.

Qualifications

• Experience processing payroll and billing using ADP Workforce Now and SmartCompliance.
• Experience in staffing industry and multistate payroll.
• Proficiency with VMS platforms (Fieldglass, ShiftWise or similar) and Salesforce.
• Strong attention to detail and organizational skills.
• Ability to lead a team and manage competing priorities.
• Knowledge of SIT/SUI tax requirements and regulatory updates.
• Willingness to stay hands-on while leading a team.

Responsibilities

• Lead, mentor, and develop Payroll and Billing team members; manage workloads, productivity, and performance.
• Oversee daily workflow including billing queues, payroll processing timelines, approvals, and issue resolution.
• Oversee end-to-end payroll processing including timecard audits, payroll runs, and adjustments.
• Ensure accurate payroll processing through ADP and internal systems, including deductions and garnishments.
• Provide exemplary service to candidates, clients and internal team members.
• Manage multistate payroll compliance and regulatory updates.
• Leverage ADP SmartCompliance to maintain accurate tax setup and filings.
• Oversee billing operations including invoice preparation and submission through VMS and Salesforce.
• Ensure billing aligns with contract terms, rates, and overtime rules; monitor approvals.
• Partner with Accounts Receivable to support collections and improve cash flow.
• Support month-end close activities, reporting, and reconciliation between payroll and billing.
• Maintain organized, audit-ready payroll and billing records and documentation.
• Identify process gaps and implement improvements to increase accuracy, speed, and scalability.
• Ensure alignment between payroll and billing processes to reduce errors and rework.
• Establish and maintain process documentation and training materials.

Skills

ADP experience (Workforce Now & Smart-

VMS platform experience

Multistate payroll experience

Staffing industry experience

Salesforce experience

MS Office Excel proficiency

Attention to detail

Organizational skills

Leadership capability

Team management

Education

Tools

ADP Workforce Now

ADP SmartCompliance

Salesforce

VMS platforms (Fieldglass/ShiftWise)

Microsoft Excel

Job description

Anders Group is looking for an experienced, organized leader to own the full cycle of payroll and billing in our staffing environment. This includes collecting and auditing timecards, running payroll through ADP, and ensuring accurate, timely client invoicing through VMS platforms and Salesforce.

This role is both strategic and hands-on — leading a team while actively working in the details. You will be responsible for keeping operations running smoothly, driving team performance, and ensuring compliance across multistate payroll requirements. You’ll also leverage ADP SmartCompliance, monitor changing regulations, and implement updates to keep processes accurate, efficient, and audit-ready.

What the Billing & Payroll Operations Manager does every day:

• Own payroll and billing from start to finish — ensuring employees are paid accurately and clients are billed correctly and on time
• Lead the team and manage daily workflow, priorities, and escalations while staying hands-on in the work
• Work across ADP, Salesforce, and VMS platforms to manage payroll, invoicing, and data accuracy
• Stay ahead of multistate payroll compliance and continuously improve processes to reduce errors and increase efficiency

Job Responsibilities

• Lead, mentor, and develop Payroll and Billing team members; manage workloads, productivity, and performance
• Oversee daily workflow including billing queues, payroll processing timelines, approvals, and issue resolution and act as escalation point for payroll discrepancies, billing issues, and client concerns
• Oversee end-to-end payroll processing including timecard audits (hours, overtime, on-call, callbacks), payroll runs, and adjustments
• Ensure accurate payroll processing through ADP and internal systems, including deductions, reimbursements, and garnishments
• Provide exemplary service to candidates, clients and internal team members
• Manage multistate payroll compliance, including SIT/SUI, tax requirements, and regulatory updates
• Leverage ADP SmartCompliance to maintain accurate tax setup, filings, and ongoing compliance
• Oversee billing operations including invoice preparation and submission through VMS platforms and Salesforce
• Ensure billing aligns with contract terms, rates, and overtime rules; monitor approvals and turnaround times
• Partner with Accounts Receivable to support collections, resolve discrepancies, and improve cash flow
• Support month-end close activities, reporting, and reconciliation between payroll and billing
• Maintain organized, audit-ready payroll and billing records and documentation
• Identify process gaps and inefficiencies; implement improvements to increase accuracy, speed, and scalability
• Ensure alignment between payroll and billing processes to reduce errors and rework
• Establish and maintain process documentation, training materials, and operational standards
• Partner cross-functionally with Finance, HR, Compliance, and Recruiting teams
• Support hiring and rehiring in ADP, ensuring accurate employee setup and documentation
• Complete reporting, audits, and special projects with ownership and attention to detail
• Uphold compliance, accuracy, and consistency across all systems and processes

Skills:

• ADP experience required (Workforce Now and SmartCompliance)
• Staffing industry experience required
• VMS platform experience required (Fieldglass, ShiftWise, or similar)
• Multistate payroll experience required
• Salesforce experience preferred
• Proficiency in MS Office (especially Excel)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and shift focus as needed
• Tech savvy and quick learner
• Team player with strong leadership capability
• Stable company with successful growth year after year
• Benefits including medical, dental, and vision insurance & 401(k)

Schedule:

Full time, 40 hours per week. Monday through Friday.

*May need flexibility around payroll deadlines and month-end processing

Company Overview:

Established in 2010, Anders Group is a rapidly growing healthcare staffing agency. We place nurses, rehab therapists, imaging professionals, and other allied healthcare professionals in both short- and long-term positions at top healthcare facilities nationwide.