Payroll & Billing Clerk (Remote)

Feed My People Food Bank; Chicago (IL); Remote; USD 40,000 - 55,000; Full time

Job summary

A nonprofit organization in Chicago is seeking a Payroll & Billing Clerk to ensure the accuracy and efficiency of payroll and billing processes remotely. The ideal candidate will have extensive experience in payroll management with proficiency in ADP Workforce Now. Key responsibilities include processing biweekly payrolls, validating timecards, and managing billing activities. This role emphasizes attention to detail, compliance with regulations, and exceptional customer service to internal stakeholders.

Qualifications

• Experience processing payroll accurately and on time.
• Ability to identify and recommend process improvements.
• Strong attention to detail in managing payroll and billing.

Responsibilities

• Process biweekly payrolls using ADP Workforce Now.
• Review and validate timecards and deductions.
• Generate accurate invoices for services/products.

Skills

Extensive experience in payroll management

Proficiency in ADP Workforce Now

Understanding of payroll regulations

Billing procedures knowledge

Customer service skills

Job description

About the job Payroll & Billing Clerk (Remote)

The Payroll & Billing Clerk will play a crucial role in ensuring the accuracy and efficiency of payroll and billing processes. This individual will be responsible for processing payroll with precision, adhering to regulatory requirements, and managing billing activities effectively. The ideal candidate should have extensive experience in payroll management, particularly with ADP Workforce Now, and possess a deep understanding of payroll regulations and billing procedures.

Responsibilities

• Process biweekly payrolls accurately and in a timely manner using ADP Workforce Now.
• Review and validate timecards, overtime, and deductions.
• Ensure proper calculation and payment of employee wages, bonuses, commissions, etc.
• Identify and recommend process improvements to enhance payroll efficiency and accuracy.
• Issuance of off-cycle manual payments based on payroll procedures and state requirements.
• Follow corporate internal controls and utilize the pre- and post-audits cycle checklists to maintain compliance.
• Work closely with HR, plants, and Finance departments to ensure seamless payroll operations.
• Generate and issue accurate invoices for services/products rendered.
• Ensure invoices are dispatched on time and in accordance with company policies.

Record Keeping

• Maintain accurate records of all billing transactions.
• Prepare and analyze billing reports and statements as required.

Customer Service

• Provide exceptional support to internal customers regarding billing inquiries and issues.
• Ensure customer internal satisfaction through prompt and professional communication.

Compliance and Reporting

• Ensure billing processes comply with company policies and relevant regulations.
• Assist with the preparation of financial reports and audits as needed.