Billing and Payables Specialist

CKF, Co.; Omaha (NE); On-site; USD 52,000 - 65,000; Full time

Job summary

CKF, Co. is seeking a detail-focused Billing and Payables Specialist to manage customer invoicing and inventory payables across cabinetry and countertop product lines. This role supports accurate billing for jobs and projects and timely payment processing.

You will generate invoices, confirm inventory receipts, reconcile discrepancies, and handle payables data entry while collaborating with the accounting team. Proficiency in Excel and Word, strong communication, and teamwork are essential.

Qualifications

• Two years’ experience in payables, receivables, invoicing, or bookkeeping.
• Proficient in Excel and Word.
• Strong attention to detail.
• Excellent interpersonal, organizational, and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Willing to work overtime during month-end close.
• Team player and dependable.
• Experience with vendor statements/inquiries.

Responsibilities

• Billing jobs and projects to customers for all product categories, including cabinetry and countertops.
• Generate and send accurate invoices to customers.
• Confirming inventory received and reconciling receiving discrepancies.
• Ensuring the accuracy of costs received into inventory.
• Data Entry of Payables for inventory.
• Review and Investigate Vendor Statements & Respond to Vendor Inquiries.
• Various special projects and other functions to support the accounting department as qualifications allow.
• Perform other tasks as assigned.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Communication skills

Team player

Multi-tasking

Overtime availability

Education

Associate’s degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

The Billing and Payables Specialist position focuses on two main areas:

Customer Billing: Preparing and processing invoices for jobs and projects across all product categories, including cabinetry and countertop.

Inventory Payables: Processing invoices related to inventory purchases, ensuring records are accurate and processed in a timely manner.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Billing jobs and projects to customers for all product categories, including cabinetry and countertops.
• Generate and send accurate invoices to customers.
• Confirming inventory received and reconciling receiving discrepancies
• Ensuring the accuracy of costs received into inventory
• Data Entry of Payables for inventory
• Review and Investigate Vendor Statements & Respond to Vendor Inquiries
• Various special projects and other functions to support the accounting department as qualifications allow
• Perform other tasks as assigned.

This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Required Education and Experience

• Two years’ experience in payables, receivables, invoicing, or bookkeeping
• Knowledge of Microsoft Office products – primarily Excel and Word
• Strong attention to detail
• Strong interpersonal, organizational, verbal & written communication skills
• Ability to manage multiple tasks and meet deadlines
• Available to work overtime when required during month end closing of books
• Ability to work within a team environment
• Dependable & willing to pitch in when necessary

Preferred Education and Experience

• Associate’s degree or equivalent

AAP/EEO Statement

CKF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.