Accounts Receivable Specialist

Allied-Stone,-Inc.; DeSoto (TX); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Competitive salaries and comprehensive

Ongoing learning opportunities

Equal Employment Opportunity Employer

Job summary

Allied Stone in Texas is seeking an Accounts Receivable Specialist to manage customer accounts, process invoices, and ensure timely collections for construction projects. You will work with sales, project management, customer service, and accounting to ensure accurate billing and compliance with contractual requirements.

Experience with construction billing and ERP platforms is highly preferred. The role emphasizes accuracy, timely payments, and maintaining strong customer relationships, with

Qualifications

• High school diploma with 3+ years related experience.
• Some college preferred.
• Experience is considered.
• Accounts Receivable - construction billing 3+ years preferred.
• GC Pay, Procore, Textura ERP platforms experience is a plus.
• Preparing payment information to submit to accounts payable.
• NetSuite or other major accounting software experience is helpful.
• Proficiency in Excel and MS Office (Excel required).
• Proficiency in English (Spanish is helpful).
• Results-driven and patient.
• High attention to detail and trustworthiness.
• Must meet monthly deadlines.

Responsibilities

• Prepare, verify, and process standard and non-standard AIA invoices for assigned customers.
• Obtain and verify necessary documentation.
• Communicate with customers and subcontractors about account information.
• Follow up on past-due invoices to ensure prompt payments.
• Resolve account issues and escalate to supervisor when needed.
• Set up new project folders and track them.
• Collect and process subcontractor invoices for payment.
• Enter information into Excel tracking sheets.
• Submit final payment information to supervisors for approvals.
• Maintain accurate records within company systems.
• Process documentation and prepare reports to support customer requirements.
• Meet performance goals and deadlines per SLAs.
• Adhere to company policies and procedures.

Skills

Verbal & written communication

Analytical thinking

Attention to detail

Organization

Team collaboration

Education

High school diploma

Some college preferred

Tools

GC Pay

Procore

Textura

NetSuite

Excel

Microsoft Office

Job description

The Accounts Receivable Specialist is responsible for managing customer accounts and ensuring the timely and accurate collection of payments for products and services provided by the company. This role supports the financial health of the organization by processing invoices, monitoring account balances, resolving billing discrepancies, and maintaining positive relationships with customers. The Accounts Receivable Specialist works closely with sales, project management, customer service, and accounting teams to ensure accurate billing, timely collections, and compliance with customer contractual requirements. Experience with construction, manufacturing, progress billing, or customer-specific invoicing requirements is preferred.

ESSENTIAL FUNCTIONS

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Prepare, verify, and process standard and non-standard AIA invoices and code billing documents for assigned customers.
• Obtain, and verify other necessary documentation as provided.
• Communicate with customers, and subcontractors, regarding specific account information and account assignments.
• Follow up on Past due invoices with Customers to insure prompt payments.
• Resolve any account issues as needed and communicate these issues or concerns to supervisor and management.
• Set up new project folders as needed and add them to Trackers.

Subcontractor Payments:

• Collect and process subcontractor (installers) invoices and process for payment.
• Enter information received into Excel sheets for tracking (to be used by others).
• Submit final payment information to supervisors for approvals, then submit to accounts payable for processing payments.
• Maintain accurate records within the established systems and processes for assigned accounts.

General:

• Process documentation and prepare reports as necessary to support account and Customer requirements
• Meet established performance goals and deadlines in ways that comply with company & customer service level agreements.
• Adhere to company policies and procedures.

QUALIFICATIONS (EDUCATION, CERTIFICATIONS, AND/OR TRAINING)

Required Education:

• High school diploma, and a minimum of 3 or more years of related experience. Some College preferred, but experience will be considered.

Required Experience:

• Accounts Receivable - construction billing preferred (3+ years)
• Experience with construction 3rd party ERP Platforms (GC Pay, Procore, Textura) is a plus.
• Preparing payment information to submit to accounts payable
• NetSuite accounting is helpful. (Or other major accounting software experience)
• Must be strong in Excel and most MS software (Excel is a Must)
• Proficiency in English (Spanish is helpful)
• Results-driven and patient
• High degree of attention to detail and trustworthiness
• Must meet Monthly Deadlines

ESSENTIAL SKILLS, KNOWLEDGE, ABILITY, AND MENTAL REQUIREMENTS

• Excellent verbal and written communication skills
• Strong analytical and problem-solving skills
• Extensive knowledge of, or the ability to quickly learn company's services and procedures
• Proficient with Microsoft Office Suite
• Organizational skills, a sense of urgency and strong attention to detail
• Able to meet requirements and deadlines with minimal oversight and direction

WORK ENVIRONMENT

General office environment. Monday through Friday; 7:30a – 4p or 8a – 5p, Authorized Overtime only.

PHYSICAL DEMANDS

Ability to work in an office setting, including extended use of a computer and collaboration with multiple teams.

TRAVEL REQUIRED

N/A

About Allied Stone:

Allied Stone is the industry’s choice for multifamily cabinets and countertops. From design to completion, we provide superior service, support, and turnkey solutions. All of our products are 100% manufactured in the U.S.A., using state-of-the-art, real-time cloud-based equipment to maximize efficiency and reduce lead times.

Allied Stone Offers:

• Competitive salaries and comprehensive benefits.
• Ongoing learning opportunities within a diverse, inclusive, and rewarding work environment.
• Allied Stone is an Equal Employment Opportunity Employer.

Affirmative Action/EEO Statement:

Allied Stone Inc. is committed to providing equal employment opportunities for all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law. We embrace diversity and encourage a work environment where differences are respected and valued.

Other Duties:

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.