Billing and Finance Assistant

Boys & Girls Club of Jefferson City; Jefferson City (MO); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance (75% employer-paid)

Life insurance

Disability insurance

Paid time off & holidays

Gym membership

Job summary

Boys & Girls Club of Jefferson City is seeking a detail-loving Billing & Finance Assistant to manage the billing cycle and serve as a warm, reliable contact for families. You’ll oversee invoicing, payments, and data entry across our systems while upholding nonprofit financial practices.

This full-time, exempt role offers a path to grow with a mission-driven team, with benefits including health insurance, paid holidays, and professional development opportunities.

Qualifications

• Associate's degree in accounting, finance, business administration, or a related field (bachelor's a plus).
• At least 2 years of experience in billing, finance, or administrative support — nonprofit or youth-services experience is a bonus.
• Comfort with Microsoft Office (especially Excel); billing or accounting software experience is a plus.
• A knack for staying organized and juggling multiple priorities without missing a beat.
• Excellent communication skills and a genuine customer-first mindset.
• Discretion and integrity when handling sensitive financial information.

Responsibilities

• Membership Portal Management & Customer Service: You'll be the go-to person for our membership and parent portal (MyClubHub) and the friendly face families turn to with billing questions. You'll manage family accounts and registrations, walk parents through billing policies and payment options, and enter membership and attendance data across systems like Kinderconnect, MyClubHub, the Missouri Childcare Subsidy system, and MADS.
• Billing Coordination: You'll own the full billing cycle — from invoicing and tracking payments to reconciling daily transactions — always following up on past-due accounts with professionalism and empathy.
• Finance Support: You'll partner with our Finance team on monthly reporting, reconciliations, and audit prep, and help make sure our numbers are accurate for grant reporting and food program compliance.

Skills

Organization

Communication

Attention to detail

Customer service

Discretion and integrity

Education

Associate's degree in accounting/finance/business administration

Tools

Microsoft Excel

Kinderconnect

MyClubHub

MADS

Job description

Billing & Finance Assistant

Full-Time

$40,000–$50,000 / year

Exempt | Boys & Girls Club of Jefferson City

Great futures start with you. At the Boys & Girls Club of Jefferson City, we believe every young person deserves the chance to discover their potential — and it takes a great team behind the scenes to make that happen. We're looking for a detail-loving, people-first Billing & Finance Assistant to keep our billing and finance operations running smoothly while being a warm, reliable point of contact for the families we serve. If you love bringing order to numbers just as much as you love helping people, this role is your kind of job.

What You'll Do

• Membership Portal Management & Customer Service: You'll be the go-to person for our membership and parent portal (MyClubHub) and the friendly face families turn to with billing questions. You'll manage family accounts and registrations, walk parents through billing policies and payment options, and enter membership and attendance data across systems like Kinderconnect, MyClubHub, the Missouri Childcare Subsidy system, and MADS.
• Billing Coordination: You'll own the full billing cycle — from invoicing and tracking payments to reconciling daily transactions — always following up on past-due accounts with professionalism and empathy.
• Finance Support: You'll partner with our Finance team on monthly reporting, reconciliations, and audit prep, and help make sure our numbers are accurate for grant reporting and food program compliance.

What You Bring

• An associate's degree in accounting, finance, business administration, or a related field (bachelor's a plus)
• At least 2 years of experience in billing, finance, or administrative support — nonprofit or youth-services experience is a bonus
• Comfort with Microsoft Office (especially Excel); billing or accounting software experience is a plus
• A knack for staying organized and juggling multiple priorities without missing a beat
• Excellent communication skills and a genuine customer-first mindset
• Discretion and integrity when handling sensitive financial information

Why You'll Love Working Here

• Competitive pay: $40,000–$50,000, based on experience
• Health insurance, 75% employer-paid
• Employer-paid life insurance and short- & long-term disability coverage
• Generous PTO and paid holidays
• Free gym membership to the LINC
• Support for your professional growth and training
• A genuinely supportive, mission-driven team that shows up for kids and for each other

Ready to join us?