Staff Accountant - AR

Boys & Girls Club of Paterson and Passaic; Paterson (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Tuition assistance

Disability insurance

Job summary

A community-focused nonprofit organization in Paterson, NJ is seeking a Staff Accountant for membership billing management and financial oversight. This role includes reconciling payments, processing expenses, and preparing financial reports. A Bachelor's in Accounting or Finance and 3+ years accounting experience are required, along with proficiency in financial software. The position offers benefits such as medical insurance, a 401(k) plan, and tuition assistance. A commitment to detail and integrity is essential.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3+ years of accounting and bookkeeping experience.
• Strong knowledge of accounts payable, payroll, reconciliations, and financial reporting.
• Experience in nonprofit or educational finance preferred.
• Proficiency in financial software and Excel.
• Strong attention to detail, problem-solving, and time management skills.

Responsibilities

• Manage membership billing, ensuring timely and accurate invoicing.
• Collect and reconcile payments from families, resolving discrepancies.
• Maintain accurate records of payments and outstanding balances.
• Prepare and review bank and credit card reconciliations.
• Reconcile financial transactions and maintain documentation.
• Code expenses related to revenue streams.
• Set up and process procurement orders.
• Review and approve orders to align with budgetary guidelines.
• Assist in financial reporting by preparing reconciliations.
• Support audit preparation by maintaining organized records.
• Provide financial information and assist in budget preparation.

Job description

Position Overview

The Staff Accountant Billing and AR is responsible for managing membership billing, processing and reconciling payments, coding expenses, and overseeing procurement. Additionally, this role supports financial reconciliations, reporting, and documentation to maintain compliance with accounting policies and organizational procedures.

Key Responsibilities

• Manage membership billing, ensuring timely and accurate invoicing.
• Collect and reconcile payments from families, resolving discrepancies as needed.
• Maintain accurate records of payments and outstanding balances.
• Prepare and review bank and credit card reconciliations to ensure accuracy and completeness.
• Reconcile financial transactions and maintain documentation on a monthly, quarterly, and annual basis.
• Code expenses related to revenue streams, ensuring proper classification and financial tracking.
• Set up and process procurement orders, ensuring compliance with financial policies.
• Review and approve orders to align with budgetary guidelines and vendor agreements.
• Assist in monitoring financial transactions related to purchasing and expense management.
• Assist in financial reporting by preparing reconciliations and reviewing transactions for accuracy.
• Support audit preparation by maintaining organized records and responding to financial inquiries.
• Provide financial information and assist in budget preparation as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3+ years of accounting and bookkeeping experience.
• Strong knowledge of accounts payable, payroll, reconciliations, and financial reporting.
• Experience in nonprofit or educational finance preferred.
• Proficiency in financial software (QuickBooks, Intacct, FundEZ, etc.) and Excel.
• Strong attention to detail, problem-solving, and time management skills.

Physical Requirements and Working Conditions

In order to perform this job successfully, an individual must meet the physical requirement necessary to complete the essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Require the mobility to sit, stand, stoop, reach, walk, bend and lift up to 40 Lbs.
• May be required to use personal vehicle in the course of employment.
• May be required to work some evenings and weekends.
• May be required to attend periodic evening meetings.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Tuition assistance
• Disability insurance