Billing and Finance Assistant

Boys-; Jefferson City (MO); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Employer-paid life insurance

Short- & long-term disability

Generous PTO

Free gym membership

Professional growth and training

Job summary

Boys & Girls Club of Jefferson City is seeking a detail-loving Billing & Finance Assistant to run our billing and finance operations and serve as the friendly contact for families we serve.

The role involves managing the membership portal, handling billing questions, and supporting monthly financial reporting and audits. Competitive pay with robust benefits awaits the right candidate.

Qualifications

• Associate’s degree in accounting, finance, business administration, or related field.
• At least 2 years of billing, finance, or administrative support experience.
• Nonprofit or youth-services experience is a bonus.
• Comfort with Microsoft Office, especially Excel; billing or accounting software experience is a plus.

Responsibilities

• Manage membership portal and customer service for families.
• Own full billing cycle: invoicing, tracking payments, and reconciling transactions.
• Support monthly finance reporting, reconciliations, and audit prep.

Skills

Attention to detail

Customer service

Communication

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Excel

Billing software

Job description

Description

Billing & Finance Assistant

Full-Time · Exempt | Boys & Girls Club of Jefferson City

$40,000–$50,000 / year

Great futures start with you. At the Boys & Girls Club of Jefferson City, we believe every young person deserves the chance to

discover their potential — and it takes a great team behind the scenes to make that happen. We're looking for a detail-loving,

people-first Billing & Finance Assistant to keep our billing and finance operations running smoothly while being a warm, reliable

point of contact for the families we serve. If you love bringing order to numbers just as much as you love helping people, this role is your kind of job.

What You'll Do

Membership Portal Management & Customer Service

You'll be the go-to person for our membership and parent portal (MyClubHub) and the friendly face families turn to with billing questions.

You'll manage family accounts and registrations, walk parents through billing policies and payment options, and enter membership and attendance data across systems like Kinderconnect, MyClubHub, the Missouri Childcare Subsidy system, and MADS.

Billing Coordination

You'll own the full billing cycle — from invoicing and tracking payments to reconciling daily transactions — always following up on past-due accounts with professionalism and empathy.

Finance Support

You'll partner with our Finance team on monthly reporting, reconciliations, and audit prep, and help make sure our numbers are accurate for grant reporting and food program compliance.

What You Bring

An associate's degree in accounting, finance, business administration, or a related field (bachelor's a plus)

At least 2 years of experience in billing, finance, or administrative support — nonprofit or youth-services experience is a bonus

Comfort with Microsoft Office (especially Excel); billing or accounting software experience is a plus

A knack for staying organized and juggling multiple priorities without missing a beat

Excellent communication skills and a genuine customer-first mindset

Discretion and integrity when handling sensitive financial information

Why You'll Love Working Here

Competitive pay: $40,000–$50,000, based on experience

Health insurance, 75% employer-paid

Employer-paid life insurance and short- & long-term disability coverage

Generous PTO and paid holidays

Free gym membership to the LINC

Support for your professional growth and training

A genuinely supportive, mission-driven team that shows up for kids and for each other