Billing & Program Coordinator

WorkDynamX; Morristown (NJ); On-site; USD 27,552 - 31,684; Part time

Benefits offered by this job

Medical coverage options

Voluntary vision and dental plans

401(k) retirement plan with company match

Job summary

A community service organization in Morristown, NJ is seeking a Billing & Program Administrative Coordinator to manage billing activities and support parents and staff. The ideal candidate must be bilingual in English and Spanish, have experience in billing, and knowledge of relevant software. This temporary role offers a competitive hourly rate and potential benefits after the waiting period. Strong communication and organizational skills are essential.

Qualifications

• Must be fully bilingual (English and Spanish).
• Two to four years of related experience is required.
• Working knowledge of Active Network is highly preferred.

Responsibilities

• Process registration forms for all programs.
• Guide parents through billing procedures.
• Create payment plans as needed.
• Collect and analyze billing and program data.

Skills

Bilingual (English and Spanish)

Excellent verbal and written communication skills

Strong team and individual work abilities

Proficient in Microsoft Office Suite

Experience with nonprofit/subsidized billing

Education

High school diploma or equivalent

Tools

Brightwheel

Active Network

Job description

Overview

Billing & Program Administrative Coordinator – WorkDynamX

Location: Morristown, NJ | Hours: Business Hours | Type: Temporary | Pay: $20/hr. - $23/hr.

Under the direction of the Chief Financial Officer, the Billing and Program Administrative Coordinator initiates, coordinates and executes all program billing related activities. This position supports managers, staff and parents by providing timely and accurate information.

WorkDynamX is an Equal Opportunity Employer.

Responsibilities

• Process registration forms for all programs, including preschool, before and after school, and summer camp
• Guide parents through billing procedures, subsidy contracts and follow up on necessary paperwork
• Bill parents and process payment plans through Active Network
• Process CFR (Child & Family Resources) contracts and submit information timely to CFR (attendance reports, vouchers, bills, discrepancy forms)
• Submit information, respond to CFR communications, and maintain good working relationships with Case Managers
• Create payment plans for recreational departments (soccer, basketball, arts, etc.) as needed
• Process reimbursements and billing for the childcare food program
• Act as primary office contact with parents for the E-Childcare Program
• Collect and analyze billing and program data to produce reports
• Build and maintain rapport with parents, families and community members
• Collaborate with colleagues, parents, children and external stakeholders with open and respectful communication
• Assist with setting up and organizing special events
• Demonstrate professionalism in handling confidential and sensitive matters
• Perform general clerical duties for the Neighborhood House Team
• Perform other related duties as assigned by the Chief Financial Officer

Qualifications

• Must be fully bilingual (English and Spanish)
• Experience with Brightwheel or similar systems; nonprofit/subsidized billing experience preferred
• Experience with CFR (Child & Family Resources) and state subsidiaries
• High school diploma or equivalent
• Two to four years’ related experience
• Excellent verbal and written communication skills
• Strong team and individual work abilities
• Proficient in Microsoft Office Suite, especially Excel
• Working knowledge of Active Network is highly preferred
• Ability to understand and follow written and verbal instructions

Benefits

Temporary employees on assignment through WorkDynamX may be eligible for a range of benefits, including medical coverage with the option to enroll in enhanced plans after a waiting period. Voluntary vision and dental plans are available after a waiting period. Employees may accrue paid sick leave and, if eligible based on hours worked, receive holiday pay. A 401(k) retirement plan with company match is available to eligible employees who meet minimum service requirements, in accordance with plan guidelines.

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Job details

• Seniority level: Associate
• Employment type: Temporary
• Job function: Accounting/Auditing
• Industries: Non-profit Organizations