BILLING AND COLLECTIONS ACCOUNTANT

Prime Janitorial Service; Ponce (PR); On-site; USD 42,000 - 64,000; Full time

Job summary

Prime Janitorial Service is seeking a Billing and Collection Specialist and Accountant to manage invoicing, credit memos, and AR tasks. You will work with customers to collect overdue payments and ensure compliance with contract terms.

This role requires strong Excel skills, accounting knowledge, and bilingual English/Spanish communication. The ideal candidate will prepare monthly statements, reconcile AR to the general ledger, and support internal audits while maintaining customer files and

Qualifications

• Strong Excel skills and experience with Microsoft Office.
• Accounting knowledge and attention to detail are essential.
• Excellent oral and verbal communication, in English and Spanish.

Responsibilities

• Issue invoices to customers as per service agreements.
• Process accounts receivable transactions and update customer files.
• Issue monthly statements and credit memos, reconciling AR to GL.
• Make collections calls and interact with customers to resolve issues.
• Prepare reports on revenue by customer and item, and cash projections.

Skills

Excel

Office suite

Bilingual English/Spanish

Accounting knowledge

Analytical skills

Attention to detail

Education

Bachelor’s degree in finance or accounting

Tools

Sage 300

Sage 50

NetSuite

Job description

Job Summary

The Billing and Collection Specialist and Accountant position is accountable for creating invoices, adjustments and credit memos, issuing them to customers by all necessary means, and updating customer files. Also works directly with customers to verify status of delinquent accounts and request payments on overdue accounts. Ensures compliance with contractually agreed terms of payments.

Job Duties

1. Issue invoices to customers in accordance with service agreements.
2. Issue special work invoices in accordance with previously quoted agreements.
3. Process accounts receivable transactions.
4. Handle sensitive information in a confidential manner.
5. Continuous evaluation of current policies and recommendations for process improvements.
6. Issue monthly customer statements.
7. Update customers’ files with issued invoices.
8. Process credit memos.
9. Update credit memos.
10. Update the customer master file with contact information.
11. Submit invoices by electronic data interchange.
12. Make daily collections calls.
13. Conduct account research and analysis.
14. Prepare and maintain various reports (sales by customers, comparative revenue by customer, revenue by item, cash projections, etc.).
15. Identify and execute the necessary process adjustments.
16. Reconcile A/R to the G/L.
17. Interact with customers to resolve outstanding issues.
18. Prepare monthly receivable statements.
19. Manage collections efforts.
20. Provide backup support to other groups in the accounting department.
21. Provide support for internal and external audits.
22. Type periodic reports.
23. Perform other general administrative duties as required.

Qualifications

1. Strong Excel skills.
2. Microsoft Office (PowerPoint and Word) knowledge.
3. Accounting software experience: Sage 300, Sage 50, and NetSuite.
4. Excellent oral and verbal communication skills (English and Spanish).
5. Accounting knowledge.
6. Excellent analytical skills and sound understanding of accounting principles.
7. Attention to detail and data entry skills.

Minimal Academics Requirements

1. Bachelor’s degree in finance or accounting.
2. 2 years of progressively responsible experience in an accounting department.

Skills

1. Flexibility to accept new tasks and special assignments.
2. Strong organizational skills.
3. Excellent oral and verbal communication skills.
4. Must have excellent interpersonal skills.
5. Ability to interact in a professional manner at all times.
6. Ability to handle multiple tasks under tight deadlines.
7. Ability to accurately prepare daily, weekly, monthly, quarterly, and annual reports.
8. Time management, deadline oriented.
9. Attention to detail.
10. Confidentiality.