Billing and Accounts Receivable Clerk

Paylocity; New Ulm (MN); On-site; USD 38,000 - 52,000; Full time

Job summary

J&R Schugel is seeking a Billing and Accounts Receivable Clerk to manage weekly billing for a defined customer group and monitor receivables. This role involves invoicing, daily freight bills, data accuracy, and cash application support in a dynamic office environment.

The position requires basic accounting understanding, strong math skills, and proficiency with MS Word/Excel/Outlook; 35 wpm typing and fluent English are preferred.

Qualifications

• High school education or beyond required or preferred.
• One or more years of secondary education in accounting is preferred.

Responsibilities

• Bill invoicing for customers.
• Run daily freight bill run.
• Daily allocation.
• Verify accuracy of billing data and correct errors.
• Enter invoices and upload documents online.
• Work over/shorts balance on billing customers.
• Enter breakthrough fuel daily.
• Enter customer deposits.
• Contact customers to obtain/update account information.
• Index bill of ladings for truck driver’s trips.
• Monitor customer receivable activity and provide cash application support.
• Recap daily sales and balance against computer transactions.
• Apply cash receipts to receivables and reconcile accounts.
• Process cash adjustments requests from billing.
• Monitor unapplied cash balances and coordinate with billing/collections.
• Run and review aging summaries weekly.
• Cross-trained with accounting functions as backup.

Skills

10-key data entry

English fluency

Strong organization

Basic accounting

Mathematical aptitude

Verbal and written communication

Multi-tasking

Detail oriented

Problem-solving

Typing speed 35 wpm

Education

High School education or beyond

Accounting coursework preferred

Tools

AS400/TMW

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Description

POSITION SUMMARY

The Billing and Accounts Receivable Clerk is responsible for weekly billing for an assigned customer group as well as monitoring customer receivable activity.

ESSENTIAL FUNCTIONS

• Bill invoicing for customers.
• Daily freight bill run.
• Daily allocation.
• Verifies accuracy of billing data, correcting any errors before entering.
• Enter invoices and upload documents online.
• Work over/shorts balance on billing customers.
• Entering breakthrough fuel daily.
• Entering customer deposits.
• Contacts customers to obtain, verify and update account information when necessary.
• Index bill of ladings for truck driver’s trips.
• Monitor customer receivable activity and providing cash application support.
• Recap daily sales with paperwork and balance it against computer system transactions.
• Apply cash receipts to receivables.Reconcile accounts.
• Process cash adjustments requests from billing.
• Monitor unapplied cash balances and work with billing/collections to update customer accounts.
• Run and review individual aging summary once a week.
• Cross-trained with some accounting functions and will function as a backup coverage.
• Performs other duties as assigned or directed by Supervisor.

*J&R Schugel is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, ancestry, age, disability, military service, veteran status, genetic information, union membership, creed, marital status, familial status, sexual orientation, gender identity, status with regards to public assistance, membership in a local human rights commission, use of lawful consumable products or any other status protected by law. We are committed to fair and transparent pay practices for all employees. Compensation decisions can be based on experience, job responsibilities, and market pay insights. For information about our offered benefits please visit our benefits page https://jrschugelbenefits.com/.

Requirements

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. This position requires close vision abilities; working on dual computer monitors in an office environment with prolonged periods of sitting at a desk. The essential functions of this job may be able to work remotely only in certain circumstances (i.e. inclement weather or illness related absences) otherwise needs to be in office to index, print, scan, and upload documentation.

POSITION QUALIFICATIONS

• Education
• High School education or beyond.
• One or more years of secondary education in accounting is preferred.

Experience

• One or more years of administrative or clerical experience is helpful but not required.

SKILLS & ABILITIES

• Computer Skills
• Intermediate knowledge of Microsoft Word, Excel, and Outlook.
• 10-key data entry.
• AS400/TMW.
• Other Requirements
• Ability to type a minimum of 35 wpm.
• Able to read, write, and speak the English language fluently.
• Strong organization skills.
• Basic accounting understanding and strong mathematical aptitude.
• Professional verbal and written communication skills.
• Able to multi-task in a fast-paced environment.
• Detailed orientated.
• Problem-solving skills.