Billing Analyst

APTURA Group; Vertland (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

APTURA Group is seeking a Billing Analyst to assist in ensuring that the company receives payment for goods and services offered to clients. The role focuses on cash applications and timely invoicing to support accounts receivable.

You will prepare and post payments, maintain customer records, draft correspondence for past-due accounts, and assist with monthly billing statements and audits. Strong communication and proficiency with Microsoft Office are essential.

Qualifications

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and other accounting software programs.
• Ability to operate related office equipment and perform basic accounting tasks.

Responsibilities

• Preparing, posting, verifying, and recording customer payments and transactions related to accounts receivable.
• Creating invoices according to company practices; submitting invoices/AIA billings and lien waivers to customers by monthly cut-off.
• Maintaining and updating customer records, including name or address changes, mergers, or mailing attentions.
• Drafting correspondence for standard past-due accounts and collections, identifying delinquent accounts by reviewing files, and contacting delinquent accountholders to request payment.
• Researching customer discrepancies and past-due amounts and works with other staff to resolve issues.
• Assisting in generating monthly billing statements and mailing or emailing to customers.
• Assisting Accounting Manager with Financial and Bank audits by providing requested information to auditors.
• Copying, filing, and retrieving materials for accounts receivable as needed.
• Maintaining onsite financial records from legacy platform in log book.
• Performing other related duties as assigned.

Skills

Verbal communication

Written communication

Microsoft Office

Accounting software

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Accounting software

Job description

Job Summary

— The Billing Analyst will assist in ensuring that the company receives payment for goods and services offered to clients.

The Billing Analyst is responsible and accountable for

• Preparing, posting, verifying, and recording customer payments and transactions related to accounts receivable.
• Creating invoices according to company practices; submitting invoices/AIA billings and lien waivers to customers by monthly cut-off.
• Maintaining and updating customer records, including name or address changes, mergers, or mailing attentions.
• Drafting correspondence for standard past-due accounts and collections, identifying delinquent accounts by reviewing files, and contacting delinquent accountholders to request payment.
• Researching customer discrepancies and past-due amounts and works with other staff to resolve issues.
• Assisting in generating monthly billing statements and mailing or emailing to customers.
• Assisting Accounting Manager with Financial and Bank audits by providing requested information to auditors.
• Copying, filing, and retrieving materials for accounts receivable as needed.
• Maintaining onsite financial records from legacy platform in log book.
• Performing other related duties as assigned.

Essential Functions

• Cash application/collections
• Invoice creation and submission of invoices and/or AIA billings
• Using office equipment to complete tasks
• Timely and professional correspondence through email and on the phone
• Assisting with answering phones as needed

Experience & Other Requirements

• High School Education or equivalent
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to move up to 15 pounds at times.