Billing Analyst

Secretariat Advisors LLC in; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Secretariat is seeking a Billing Analyst to join our finance team in Chicago, IL or Houston, TX. You will coordinate client invoicing in a multi-entity, multi-currency environment and support A/R activities across global engagements. Strong AR knowledge and Excel skills are required.

Ideal candidates have 2–3+ years in cash application and collections, with a degree in Accounting/Finance. Prior experience in professional services or law firms is preferred. Must be authorized to work in the US.

Qualifications

• 2-3+ years of professional work experience in cash application and collections.
• Undergraduate or Associates degree in Accounting or Finance preferred.
• Strong knowledge of accounts receivable function and standards.

Responsibilities

• Prepare, compile and distribute monthly bills to clients for services in a multi-entity, multi-currency global environment.
• Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details.
• Track all invoice activity in relevant systems and maintain accurate records and reports.
• Communicate clearly with clients, vendors, and leadership including Managing Directors, CFO and accounting team.
• Review accounts and balances, identifying any inconsistencies.
• Input incoming payments and revise open invoices as required.
• Assist with A/R reporting and collections as needed.
• Issue credit memos as needed.
• Account for discounts, split billing and other unique billing situations.
• Set up new clients and engagements in accounting system.
• Provide timely solutions and answers as issues arise.
• Assist Finance & Accounting team in close, audits, and board meetings.

Skills

Cash applications

Accounts receivable

Excel

Communication

AR coordination

Education

Bachelor's or Associate degree in Accounting/Finance

Tools

Workday

Billing systems

Job description

Billing Analyst (Finance)

Chart Your Journey at Secretariat

From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.

Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat's experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.

We are looking for a Billing Analyst to join our rapidly growing global firm in Chicago, IL or Houston, TX. This person will be responsible for coordinating all client invoicing activity in a timely and accurate manner, globally.

RESPONSIBILITIES

• Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment
• Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details
• Track all invoice activity in relevant systems. Maintain accurate records and management reports
• Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team
• Review accounts and balances, identifying any potential inconsistencies
• Accurately input incoming payments and revise open invoices as required by the business
• Assist with A/R reporting and collections as needed
• Issue credit memos as needed
• Account for discounts, split billing and other unique billing situations
• Set up new clients and engagements in accounting system
• Provide timely solutions and answers as issues or questions arise
• Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events

QUALIFICATIONS

• 2-3+ years of professional work experience in cash application and collections
• Undergraduate or Associates degree in Accounting or Finance preferred
• Strong knowledge of accounts receivable function and standards
• Attention to detail and ability to perform data entry with a high degree of accuracy
• Strong Microsoft Office skills (e.g., Word and Excel)
• Experience working with enterprise financial applications - Workday preferred
• Strong communication skills / customer service mindset
• Comfortable working within deadlines and timelines
• Willingness to adapt and adopt new processes and functions
• Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly
• Prior experience in a similar role within a professional services business is required, preferably within a law firm
• Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice highly preferred
• Authorized to work in the US with no need for sponsorship in the future

Pay Transparency

$60,000 - $75,000 USD

A rewarding career above all

There are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure.

Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself.

Our people are motivated to be the best in everything they do - from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers.

At Secretariat, we believe in pay transparency and equity. Compensation for this role will be based on a variety of factors, including experience, skills, and location. Further details will be provided during the hiring process.