Billing Analyst

Secretariat; Houston, Chicago (TX, IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Secretariat is seeking a Billing Analyst to join our fast-growing global firm with offices in Chicago and Houston. You will coordinate client invoicing in a multi-currency, multi-entity environment, ensuring timely and accurate billing across engagements.

The role requires 2-3+ years in cash application and collections, strong attention to detail, and proficiency with Workday and Excel. You will collaborate with the accounting team and leadership to improve billing processes and maintain client

Qualifications

• 2-3+ years of professional work experience in cash application and collections.
• Undergraduate or Associates degree in Accounting or Finance preferred.
• Strong knowledge of accounts receivable function and standards.

Responsibilities

• Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment.
• Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details.
• Track all invoice activity in relevant systems. Maintain accurate records and management reports.
• Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team.
• Review accounts and balances, identifying any potential inconsistencies.
• Accurately input incoming payments and revise open invoices as required by the business.
• Assist with A/R reporting and collections as needed.
• Account for discounts, split billing and other unique billing situations.
• Set up new clients and engagements in accounting system.

Skills

Cash application

Collections

Attention to detail

Data entry

Communication

Deadline-driven

Education

Bachelor's degree in Accounting or Finance

Tools

Workday

Excel

Job description

Chart Your Journey at Secretariat

From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.

Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat’s experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.

We are looking for a Billing Analyst to join our rapidly growing global firm in Chicago, IL or Houston, TX. This person will be responsible for coordinating all client invoicing activity in a timely and accurate manner, globally.

RESPONSIBILITIES

Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment

Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details

Track all invoice activity in relevant systems. Maintain accurate records and management reports

Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team

Review accounts and balances, identifying any potential inconsistencies

Accurately input incoming payments and revise open invoices as required by the business

Assist with A/R reporting and collections as needed

Account for discounts, split billing and other unique billing situations

Set up new clients and engagements in accounting system

Provide timely solutions and answers as issues or questions arise

Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events

QUALIFICATIONS

2-3+ years of professional work experience in cash application and collections

Undergraduate or Associates degree in Accounting or Finance preferred

Strong knowledge of accounts receivable function and standards

Attention to detail and ability to perform data entry with a high degree of accuracy

Strong Microsoft Office skills (e.g., Word and Excel)

Experience working with enterprise financial applications – Workday preferred

Comfortable working within deadlines and timelines

Willingness to adapt and adopt new processes and functions

Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly

Prior experience in a similar role within a professional services business is required, preferably within a law firm

Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice highly preferred

Authorized to work in the US with no need for sponsorship in the future

At Secretariat, we believe in pay transparency and equity. Compensation for this role will be based on a variety of factors, including experience, skills, and location. Further details will be provided during the hiring process.

Pay Transparency

$60,000 - $75,000 USD

A rewarding career above all

There are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure.

Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself.

Our people are motivated to be the best in everything they do – from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers.

To learn how Secretariat collects, uses, and protects your personal information during the recruitment process, please review our Privacy Policy

As set forth in Secretariat ’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

• a "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.
• a "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
• an "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
• an "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.