Billing Administrator

Trimgroup; South Whitehall Township (PA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Prescriptio n and Vision Insurance

Dental Insurance

401k Retirement Program with Company M

HRA Spending Account

Employer-paid Life and AD&D Insurance

Seven Paid Holidays

Vacation/Sick/ Personal Leave

Employee Assistance Program

Job summary

The Tri-M Group, LLC is seeking an Administrative Assistant to provide comprehensive support for the Electrical Construction business unit. You will assist management, project teams and sales staff with billing, reporting and document preparation.

Ideal candidates will have 3+ years of administrative experience, strong math and data entry skills, and excellent customer service abilities. This role is based in our PA location with on-site work expectations.

Qualifications

• High school diploma or equivalent; post high school training preferred.
• Minimum 3 years experience in administrative work; construction industry preferred.
• Experience in construction accounting and financial tasks, a plus.
• Strong computer skills and data entry accuracy.
• Excellent customer service and communication skills.

Responsibilities

• Provide administrative support to Electrical Construction unit and management.
• Handle billing processes from preparation to data entry.
• Prepare job cost and labor hour postings and final billing computations.
• Prepare submittals, change order logs, RFIs, and close-out documents.
• Assist with filing, minutes, and meeting notes.
• Answer phones and route messages.
• Pull weekly cost reports and assist project managers.
• Support purchasing with equipment rental as needed.

Skills

Administrative work

Customer service

Data entry

Office equipment

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Email

Database management

Job description

Here at The Tri-M Group, LLC/EnerG Test, LLC we are an employee owned company placing our employees first, knowing that highly trained, skilled, and compensated workforce can better serve our customers, our families and our communities. We've built a reputation for delivering quality and professional commercial electrical services with safety as a top priority. In addition, we place a strong emphasis on our employees, and it starts with hiring the best and brightest talent in the industry!

Check out Tri-M's comprehensive benefit list below the job description!

Summary Description

Responsible for providing overall administrative support to the Electrical Construction business unit. Provides support to management, project management, and sales employees.

Duties and Responsibilities

• Complies with all Tri-M safety, substance abuse prevention, and employment policies and procedures.
• Complies with Tri-M’s standards of conduct and appearance to reflect positively on the Company.
• Responsible for the complete billing process from preparation, reconciliation, to data entry into the accounting system.
• Identifies and posts job costs and labor hours by task codes; computes labor costs, overhead and profit factors for each task code; and completes final billing computations.
• Prepares job initialization documents for projects by assisting project managers with job submittals, change order logs, RFIs, O&M manuals and close out documents.
• Ensures timely and proper invoicing of customers.
• Maintains cumulative retainage amounts on specified accounts.
• Expedites accounts receivable including resolving customer billing problems.
• Prepares monthly billing and backlog reports and updates backlog daily.
• Answers phones and takes messages for managers. Contacts customers and field personnel as requested by managers.
• Prepares letters, memos and other correspondence as needed.
• Pulls weekly job costs reports for managers as requested.
• Attends applicable division meetings and prepares minutes of meetings.
• Assists with accurate filing of archives for future reference.
• Occasionally prices materials for bid estimates.
• Assists with customer revenue and contract multiplier reports.
• Assists purchasing with renting equipment as needed.
• Recommends improved methods of operation.
• Assists project management team as needed.

Job Requirements

Skills/Educational Requirements:

• High school diploma or equivalency. Post high school training preferred.
• Minimum 3 years experience in administrative work. Experience in the construction industry preferred.
• Construction accounting and financial experience, a plus.
• Ability to operate basic office equipment.
• Intermediate level computer literacy including word processing, formatting spreadsheets, processing emails and database management.
• Above average math skills.
• Excellent customer service skills.
• Must have reliable transportation to and from the assigned work office.
• Ability to work in a fast-paced environment and meet deadlines as part of a team.
• Good attention to detail and self-starter.

Physical Requirements:

• Working 40 hours/week, scheduled in 8-hour shifts.
• Sitting 6 to 8 hours/day.
• Lifting weights of 0 to 30 lbs. from floor to above shoulders.
• Repetitive use of hands for writing, typing, data entry, and filing.
• Vision adequate for computer use and reading.
• Hearing adequate for phone use.

Here at The Tri-M we offer:

• Fair and competitive pay
• Comprehensive Medical, Prescription, Vision and Dental Insurance
• HRA Spending Account
• Employer-paid Life and AD&D Insurance
• Seven Paid Holidays
• Vacation/Sick/ Personal Leave
• 401k Retirement Program with Company Match
• Employee Assistance Program
• And much more!

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.