Billing Administrator

George Mason University; Fairfax (VA); Remote; USD 80,000 - 100,000; Part time

Job summary

An established industry player is seeking a Billing Administrator to join their dynamic Office of Sponsored Programs. This part-time role involves critical financial management tasks, including preparing invoices for sponsored awards and assisting with financial reporting. The ideal candidate will possess strong finance and accounting experience, exceptional organizational skills, and a keen attention to detail. This position offers a unique opportunity to contribute to the administration of externally sponsored funding in a supportive and inclusive environment. If you are looking to make a meaningful impact in a university setting, this role is perfect for you.

Qualifications

• Experience in finance and accounting is required.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Prepare and submit monthly invoices for sponsored awards.
• Assist with financial reporting and billing requirements.

Skills

Finance and accounting experience

Organizational skills

Understanding of financial compliance requirements

Detail-oriented

Ability to multitask

Work independently

Education

U.S. citizenship or permanent residency

Job description

Department: Office Rsrch Innov and Econ Impact

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: 20-25 hours/week

Location: Fairfax, VA

Workplace Type: Remote Eligible

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The George Mason University Office of Sponsored Programs, part of the Office of Research Innovation and Economic Impact, invites applications for a Billing Administrator. George Mason University has a strong institutional commitment to the achievement of all-inclusive diversity among its students, faculty, and staff, and strongly encourages candidates to apply who will support this commitment.

About the Position:

The Office of Sponsored Programs works with university faculty, departments, and central offices to ensure the successful administration of externally sponsored funding. The Billing and Reporting team plays a critical role in financial management and oversight of externally sponsored funding.

Responsibilities:

• Preparing and submitting monthly invoices for sponsored awards;
• Assisting with preparation of monthly and quarterly receivables report;
• Assisting in the identification of payments received by the General Accounting office;
• Review of new awards and modifications for billing requirements and updating systems with the appropriate billing information;
• Assisting with other billing, reporting, and closeout tasks as needed.

Required Qualifications:

• Finance and accounting experience;
• Demonstrated organizational skills and understanding of financial compliance requirements;
• Detail-oriented with the ability to multitask and work independently;
• Must be a U.S. citizen or permanent resident and successfully complete a criminal background check as required by federal law.

Preferred Qualifications:

• Experience in a team environment and/or university setting is highly desirable.

Instructions to Applicants:

For full consideration, applicants must apply for the Billing Administrator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide cover letter and resume.

Posting Open Date: April 11, 2025

For Full Consideration, Apply by: May 2, 2025

Open Until Filled: Yes