Billing Administrator

Superior Janitorial Services Inc; Bristow (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

Superior Janitorial Services Inc seeks a detail-oriented Billing Coordinator to join our administration team in Bristow, VA. You will handle payroll, bookkeeping, invoicing, and HR admin while supporting proposals and project teams.

Requirements include 2+ years in admin/bookkeeping, QuickBooks proficiency, and bilingual English/Spanish is strongly preferred. Excellent organization and confidentiality are essential.

Qualifications

• High school diploma required; associate degree or coursework in business/accounting a plus.
• 2+ years of experience in administrative, office coordination, or bookkeeping work.
• Working knowledge of QuickBooks (or similar) and payroll processing.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Bilingual English/Spanish strongly preferred.
• Strong organizational skills, attention to detail, and sound judgment.
• Ability to maintain confidentiality with payroll, personnel, and financial information.

Responsibilities

• Process biweekly employee payroll and weekly subcontractor payments.
• Manage accounts payable and accounts receivable, including vendor invoices and customer billing.
• Perform bookkeeping in QuickBooks and maintain accurate financial records.
• Coordinate new hire onboarding and employee offboarding, including paperwork and personnel file maintenance.
• Prepare service proposals and maintain project documentation.
• Generate reports to support management decision-making.

Skills

Payroll processing

Accounts payable

Accounts receivable

Bookkeeping

MS Office

Bilingual English/Spanish

Education

High school diploma

Associate degree or accounting/business coursework

Tools

QuickBooks

Microsoft Office

Job description

Job Description

Job Description

About the Role

Superior Janitorial Services (SJS) is looking for a detail-oriented Billing Coordinator to join our administration team in Bristow, VA. This is a great opportunity for someone who thrives on keeping things organized — you'll be the go-to person for payroll, bookkeeping, invoicing, and HR administration, all while supporting our proposals and project teams.

If you're dependable, discreet with sensitive information, and comfortable juggling multiple priorities in a fast-paced office environment, we'd love to hear from you.

What You'll Do

• Process biweekly employee payroll and weekly subcontractor payments
• Manage accounts payable and accounts receivable, including vendor invoices and customer billing
• Perform bookkeeping in QuickBooks and maintain accurate financial records
• Coordinate new hire onboarding and employee offboarding, including paperwork and personnel file maintenance
• Prepare service proposals and maintain project documentation
• Generate reports to support management decision-making

What We're Looking For

• High school diploma required; associate degree or coursework in business/accounting a plus
• 2+ years of experience in administrative, office coordination, or bookkeeping work
• Working knowledge of QuickBooks (or similar) and payroll processing
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Bilingual English/Spanish strongly preferred
• Strong organizational skills, attention to detail, and sound judgment
• Ability to maintain confidentiality with payroll, personnel, and financial information

Working Conditions

Office-based role with regular use of phone and computer. Occasional lifting up to 25 lbs and minimal local travel (e.g., supply pickups).