Billing & Administrative Specialist

Sunny Sky Products; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental & Vision Coverage

Life Insurance

10 Paid Holidays

PTO - Vacation or sick time

401K with company match 3.5%

Short term & Long-term disability

Job summary

Sunny Sky Products, an established player in the beverage industry, is hiring a Billing & Administrative Specialist in Houston. The role focuses on daily invoicing, EDI processing, and customer portal billing, with reporting duties and strong emphasis on accurate documentation.

Office-based, Monday–Friday, in a fast-paced environment. The ideal candidate brings 1–3 years in billing or accounting support, excels in Excel, and demonstrates meticulous attention to detail and effective communication

Qualifications

• Requires high school diploma or equivalent; associate degree preferred.
• 1–3 years billing or accounting support experience.
• Experience with EDI and customer portal invoicing preferred.
• Proficient in Excel and MS Office.
• Strong data entry accuracy and attention to detail.
• Ability to manage multiple tasks and meet daily deadlines.
• Excellent communication and organizational skills.

Responsibilities

• Process and generate daily customer invoices accurately and in a timely manner.
• Submit invoices through EDI systems and customer billing portals.
• Monitor and resolve invoice transmission errors or rejections.
• Prepare daily operational reports.
• Scan, upload, and electronically file invoices and supporting documentation.
• Send backorder notifications to customers promptly and professionally.
• Communicate with internal departments regarding order status, billing discrepancies, and documentation requirements.
• Perform other administrative tasks as assigned.

Skills

Billing experience

Excel

Data entry

Attention to detail

Communication skills

Organization

Multitasking

Education

High school diploma

Associate degree in Accounting/Business

Tools

EDI processing

Customer portal invoicing

Microsoft Office

Job description

Sunny Sky Products prides itself on our commitment and dedication to creating, manufacturing and delivering top quality products in the beverage industry. We have generated an extensive product portfolio that includes frozen dispensed beverages, cold dispensed, hot dispensed and beverage enhancers

The Billing & Administrative Specialist is responsible for processing daily invoicing, including EDI and customer portal billing, preparing reports, processing documentation, and supporting customer communication related to order status. This role requires strong attention to detail, time management skills, and the ability to work efficiently in a deadline-driven environment.

Key Responsibilities

• Process and generate daily customer invoices accurately and in a timely manner
• Submit invoices through EDI systems and various customer billing portals
• Monitor and resolve invoice transmission errors or rejections
• Prepare daily operational reports
• Scan, upload, and electronically file invoices and supporting documentation
• Send backorder notifications to customers in a timely and professional manner
• Communicate with internal departments regarding order status, billing discrepancies, and documentation requirements
• Perform other administrative tasks as assigned

Qualifications

• High school diploma or equivalent (Associate degree in Accounting, Business, or related field preferred)
• 1–3 years of experience in billing, invoicing, or accounting support
• Experience with EDI processing and customer portal invoicing preferred
• Proficiency in Microsoft Office (especially Excel)
• Strong data entry accuracy and attention to detail
• Ability to manage multiple tasks and meet daily deadlines
• Excellent communication and organizational skills

Work Environment

• Office-based, Monday-Friday
• Fast-paced setting with daily deadlines
• Collaborative team atmosphere

Benefits

• Medical, Dental & Vision Coverage
• Life Insurance
• 10 Paid Holidays
• PTO - Vacation Time or sick time.
• 401K Program and Company Match up to 3.5%
• Company STD & LTD (Short term & Long-term disability)

For more information about our company please visit our website at www.sunnyskyproducts.com

Sunny Sky Products is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.