Billing & Administrative Specialist

Sunny Sky Products; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Life Insurance

10 Paid Holidays

PTO - Vacation Time or sick time

401K Program and Company Match up to 3

Company STD & LTD

Job summary

Sunny Sky Products, LLC is seeking a Billing & Administrative Specialist to process daily invoices, manage EDI and customer portal billing, and prepare reports. This position supports customer communication related to order status and documentation requirements in a deadline-driven environment.

Ideal candidates possess a high school diploma or equivalent (associate degree preferred), 1–3 years of billing experience, and strong Excel/data entry skills.

Qualifications

• High school diploma or equivalent (Associate degree in Accounting, Business, or related field preferred).
• 1–3 years of experience in billing, invoicing, or accounting support.
• Experience with EDI processing and customer portal invoicing preferred.
• Proficiency in Microsoft Office (especially Excel).
• Strong data entry accuracy and attention to detail.
• Ability to manage multiple tasks and meet daily deadlines.
• Excellent communication and organizational skills.
• Office-based, Monday-Friday.
• Fast-paced setting with daily deadlines.
• Collaborative team atmosphere.

Responsibilities

• Process and generate daily customer invoices accurately and in a timely manner.
• Submit invoices through EDI systems and various customer billing portals.
• Monitor and resolve invoice transmission errors or rejections.
• Prepare daily operational reports.
• Scan, upload, and electronically file invoices and supporting documentation.
• Send backorder notifications to customers in a timely and professional manner.
• Communicate with internal departments regarding order status, billing discrepancies, and documentation requirements.
• Perform other administrative tasks as assigned.

Skills

Data entry accuracy

Time management

Communication skills

Organizational skills

Team collaboration

Education

High school diploma or equivalent

Associate degree in Accounting/Business or related field preferred

Tools

Microsoft Excel

EDI systems

Customer invoicing portals

Job description

Sunny Sky Products prides itself on our commitment and dedication to creating, manufacturing and delivering top quality products in the beverage industry. We have generated an extensive product portfolio that includes frozen dispensed beverages, cold dispensed, hot dispensed and beverage enhancers .

The Billing & Administrative Specialist is responsible for processing daily invoicing, including EDI and customer portal billing, preparing reports, processing documentation, and supporting customer communication related to order status. This role requires strong attention to detail, time management skills, and the ability to work efficiently in a deadline-driven environment.

Key Responsibilities

• Process and generate daily customer invoices accurately and in a timely manner
• Submit invoices through EDI systems and various customer billing portals
• Monitor and resolve invoice transmission errors or rejections
• Prepare daily operational reports
• Scan, upload, and electronically file invoices and supporting documentation
• Send backorder notifications to customers in a timely and professional manner
• Communicate with internal departments regarding order status, billing discrepancies, and documentation requirements
• Perform other administrative tasks as assigned

Qualifications

• High school diploma or equivalent (Associate degree in Accounting, Business, or related field preferred)
• 1–3 years of experience in billing, invoicing, or accounting support
• Experience with EDI processing and customer portal invoicing preferred
• Proficiency in Microsoft Office (especially Excel)
• Strong data entry accuracy and attention to detail
• Ability to manage multiple tasks and meet daily deadlines
• Excellent communication and organizational skills
• Office-based, Monday-Friday
• Fast-paced setting with daily deadlines
• Collaborative team atmosphere
• Life Insurance
• 10 Paid Holidays
• PTO - Vacation Time or sick time.
• 401K Program and Company Match up to 3.5%
• Company STD & LTD (Short term & Long-term disability)

For more information about our company please visit our website at www.sunnyskyproducts.com

Sunny Sky Products is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.