Billing & Accounts Specialist (Mechanical & HVAC)

EMCOR Group; Barberton (OH); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

S.A. Comunale is seeking an administrative/billing support to assist the Mechanical department and handle financial billings. The role focuses on accuracy, customer service, and coordination with the Executive VP of Mechanical and Service Manager.

The position requires attention to detail and the ability to work in a fast-paced environment, supporting billing processes and cross-functional teams to ensure timely invoicing and reporting.

Formación

• High School Diploma or GED is required.
• 3+ years’ experience in an administrative/billing role is required.
• Accounting experience is a plus.
• Strong customer service skills and the ability and willingness to learn new systems and processes required.
• Experience with Microsoft Office applications is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrating integrity and professionalism is required.

Responsabilidades

• Assist in mechanical and financial billings.
• Gathers required records to compile all information needed for billing.
• Update customer system inventory in the CRM program for completed billings.
• Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.
• Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
• Enter customer invoices on customer websites and compute the amount due for customer accounts. Assists with the creation of billing summaries for customers without website billing.
• Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.
• Follow up on open receivables and maintain aging report for A/R updates.
• Produces various billing reports, summarizing and analyzing them as necessary.
• Submit vendor invoices to Accounts Payable for payment
• Process and scan billings for approved invoices.
• Review vendor statements and investigate older items.
• Prepares credit / debit memorandums to indicate returned or incorrectly billed products or services.
• Posts transactions to accounting records.
• Participate in Month-End Closing processes.
• Compile expense reports.
• Works with the A/R department to resolve issues with outstanding balances.
• Works with account representatives as needed to prepare and correct invoices.
• Back up for payroll processing and time off tracking for field technicians.
• Work with staff from other departments as needed to resolve issues.
• Additional job duties/responsibilities as assigned by management.

Conocimientos

Customer service

Microsoft Office

Attention to detail

Communication skills

Time management

Teamwork

Educación

High School Diploma or GED

Herramientas

Microsoft Office Suite

Descripción del empleo

S.A. Comunale is seeking an administrative/billing support to assist the Mechanical department and handle financial billings. The role focuses on accuracy, customer service, and coordination with the Executive VP of Mechanical and Service Manager.

The position requires attention to detail and the ability to work in a fast-paced environment, supporting billing processes and cross-functional teams to ensure timely invoicing and reporting.