Billing & Accounting Specialist

W3-llc; Alpharetta (GA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employer paid medical benefits for **

Job summary

W3-llc is seeking a Billing & Accounting Specialist to manage billing, time & expense reconciliation, and general ledger activity for a portfolio of technology and healthcare clients. The role supports accurate, timely financial reporting and strong internal/external customer relations.

The position covers both billing and staff accounting duties, including journal entries, month-end close, reconciliations, and compliance with GAAP.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2–4 years of billing experience in a professional services environment required.
• Prior experience with general ledger accounting, journal entries, and month-end close preferred.
• Previous experience with back-office time & expense systems required.
• Proficiency with accounting software (e.g., NetSuite) preferred.
• Detail-oriented.
• Able to multi-task.
• Strong analytical and problem-solving skills.
• Professionalism.

Responsibilities

• Reconcile and ensure appropriate approval of consultants’ weekly time and expense entry
• Reconcile travel receipts to expense entry and statements
• Process accurate and timely billing to clients
• Provide excellent customer service to our consultants, our clients, and internal sales and recruiters
• Accurately post client payments
• Research and collect on our outstanding accounts receivable
• Prepare and post journal entries to the general ledger
• Assist with month-end and year-end close processes, including accruals and account analysis
• Perform account reconciliations, including bank, balance sheet, and general ledger accounts
• Support accounts payable processing, including vendor invoice coding, approvals, and payment runs
• Assist with internal and external audit requests, documentation, and support schedules
• Help ensure compliance with GAAP and internal accounting policies and procedures

Skills

Billing experience

Time & expense systems

Detail oriented

Multi-tasking

Analytical skills

Problem solving

Professionalism

Education

Bachelor’s degree in Accounting, Finance, or a related field

Tools

NetSuite

Job description

Hybrid Schedule: Tuesday-Thursday in the office | Monday and Friday remote

We are seeking a Billing & Accounting Specialist to support a portfolio of established B2B technology and healthcare consulting companies.

The essential function of the Billing & Accounting Specialist position is to establish a business relationship with internal and external customers while supporting core accounting operations. This position provides guidance and support to facilitate accurate and timely billing, prompt collection, and accurate, timely financial reporting.

Primary Duties: Billing

• Reconcile and ensure appropriate approval of consultants’ weekly time and expense entry
• Reconcile travel receipts to expense entry and statements
• Process accurate and timely billing to clients
• Provide excellent customer service to our consultants out billing, our clients, and internal sales and recruiters
• Accurately post client payments
• Research and collect on our outstanding accounts receivable

Primary Duties: Staff Accounting

• Prepare and post journal entries to the general ledger
• Assist with month-end and year-end close processes, including accruals and account analysis
• Perform account reconciliations, including bank, balance sheet, and general ledger accounts
• Support accounts payable processing, including vendor invoice coding, approvals, and payment runs
• Assist with internal and external audit requests, documentation, and support schedules
• Help ensure compliance with GAAP and internal accounting policies and procedures

Desired Skills

• Bachelor’s degree in Accounting, Finance, or a related field preferred
• 2–4 years of billing experience in a professional services environment required
• Prior experience with general ledger accounting, journal entries, and month-end close preferred
• Previous experience with back-office time & expense systems required
• Proficiency with accounting software (e.g., NetSuite) preferred
• Detail-oriented
• Able to multi-task
• Strong analytical and problem-solving skills
• Professionalism

What We Offer

• Employer paid medical benefits for employees